Title
Resolution Approving an Emergency Purchase Order to DownUnder Municipal Services, LLC for Emergency Repairs to the Northside Sanitary Sewer Sub-main ($37,085.00)
Memorandum
The attached resolution requests approval of an emergency purchase order to DownUnder Municipal Services, LLC (DownUnder) for repairs to three areas of the Northside Sanitary Sewer Sub-main.
The Project Management Services Unit has undertaken a project to rehabilitate the Northside Sanitary Sewer Sub-main from Barton Drive to Swift Street. Portions of this sewer are located within Argo Park in a sensitive natural area. In order to properly design the rehabilitation of the sewer it was necessary to first clean and televise the sanitary sewer in order to assess its condition. Due to the location, difficult topography, and limited access to this sewer, it became clear that an outside contractor was needed to perform the work. On January 5, 2009 City Council approved a service purchase order (R-08-519) with DownUnder to perform this work.
During the performance of the sewer cleaning and televising work, DownUnder discover three distinct areas of pipe that were broken and required immediate repair in order to avoid being in violation of the Waste Water Treatment Plant's NPDES permit with the MDEQ. As a result, we requested emergency authorization from the City Administrator to perform this work pursuant to the authority granted him by City Code, Chapter 14, Section 1:317. We received the necessary approval to proceed with the necessary repairs. As required by City Code, we are now reporting to you the expenditure for this emergency work and requesting approval of the needed purchase order to pay the contractor for the work that they performed.
Funding for this work will come from the approved FY10 Sanitary Sewer Operation and Maintenance budget of the Field Services Unit of the Public Services Area.
DownUnder pays its employees a Living Wage and received Human Rights approval on May 19, 2009.
Staff
Prepared by: Homayoon Pirooz, P.E., Manager, Project Mgmt. Services Unit
Reviewed by: Sue F. McCormick, Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The Public Services Area, Project Management Services Unit, is currently designing repairs to the Northside Sanitary Sewer Sub-main;
Whereas, During the design of the repairs it was discovered that sections of the pipe were damaged and required immediate repair in order to avoid the City being judged to be non-compliance with the Michigan Department of Environmental Quality;
Whereas, It was necessary to contract with DownUnder Municipal Services, LLC, of Kalamazoo Michigan to complete this work based upon their proposal dated June 19, 2009;
Whereas, Sufficient funds are available within the Sanitary Sewer Operations and Maintenance budget of the Field Operations Unit to cover the costs of the necessary repairs; and
Whereas, The City Administrator has exercised his authority granted under City Code, Chapter 14, Section 1:316 for an emergency purchase for this work;
RESOLVED, That a purchase order to DownUnder Municipal Services, LLC, in the amount of $37,085.00 for the needed repair work to the Northside Sanitary Sub-main issued under the City Administrator's authority granted in Chapter 14, Section 1:316 of the Ann Arbor City Code be approved; and
RESOLVED, That the City Administrator be authorized to take necessary administrative action to implement this resolution.