Title
Resolution to Approve a Purchase Order with Axon Enterprise, Inc for FY21 In-Car Equipment Project Fund ($69,848.00 in FY21) for Axon Fleet Dashboard Cameras, Evidence.com Cloud Storage and Wi-Fi Offload Hardware Used in all Police Patrol Vehicles and related six-year quote ($348,308.00 Total)
Memorandum
The attached resolution requests approval to issue a purchase order to Axon Enterprise, Inc for the purchase of Axon Fleet Dashboard Cameras from the FY21 Information Technology Fund Police In-Car Video Equipment Project Fund $69,848.00, for Axon Fleet Dashboard Cameras, Evidence.com Cloud Storage and Wi-Fi Offload Hardware Used in all Police Patrol Vehicles, and related six-year quote ($348,308.00 Total).
Budget/Fiscal Impact: This project was budgeted as part of the FY21 Information Technology Fund Police In-Car Video Equipment Project Fund budget. The ongoing maintenance cost associated with this purchase will be budgeted in the Information Technology Fund budget in future years.
The City qualifies to participate in the Cooperative Sourcewell Contract #010720-AXN. Sourcewell bids on behalf of eligible agencies, including local governments. The Sourcewell contract provides large volume bid prices on a variety of technology under bid policies and procedures for product and vendor selection which comply with state bidding laws. All items and vendors are awarded through a sealed bid process by Sourcewell. Product selection criteria include: specifications, price, and product quality. Axon Enterprise, Inc is a Sourcewell qualified vendor.
Axon Enterprise, Inc complies with the requirements of the City’s non-discrimination and living wage ordinances.
Staff
Prepared by: Jason McKinley, Sr. Application Specialist
Reviewed by: Aimee Metzer, Deputy Chief
Matthew Horning, Interim CFO & Financial Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, The City of Ann Arbor requires that efficient and interoperable technology be maintained for public safety and government agencies, allowing for the effective delivery of City services;
Whereas, The City qualifies to participate in the Cooperative Sourcewell Contract #010720-AXN (Sourcewell Cooperative Purchase), which provides large volume bid prices on a variety of technology under bid policies and procedures for product and vendor selection that comply with state bidding laws;
Whereas; Axon Enterprise, Inc is a Sourcewell contract qualified vendor;
Whereas, It is recommended that the City exercise its right to participate in Cooperative Sourcewell Contract #010720-AXN and its competitive sealed bid process in accordance with Chapter 14 of the Municipal Code, Section 1:316(2);
Whereas, Axon Enterprise, Inc complies with the requirements of the City’s non-discrimination and living wage ordinances; and
Whereas, This purchase was budgeted in the FY21 Information Technology Fund Police In-Car Video Equipment Project Fund and staff intends to budget for the future fiscal years in accordance with the attached six-year quote;
RESOLVED, That the City Council finds that the Sourcewell Cooperative Purchase is cost-effective and in the City’s best interest;
RESOLVED, That City Council approve issuance of a purchase order to Axon Enterprise, Inc for FY21 in the amount not to exceed $69,848.00 for Axon Fleet Dashboard Cameras, Evidence.com Cloud Storage and Wi-Fi Offload Hardware Used in all Police Patrol Vehicles, subject to the City’s General Terms and Conditions, but otherwise as described in the attached quote;
RESOLVED, That City Council approves issuance of purchase orders in future fiscal years, subject to budget appropriation, in accordance with the attached six-year quote;
RESOLVED, That City Council approve a ten percent (10%) contingency in the amount of $6,984 to be paid from the FY21 Information Technology Fund Police In-Car Video Equipment Project Fund; subject to City Administrator approval;
RESOLVED, That City Council approve a similar ten percent (10%) contingency of the yearly owed amount (as outlined in the attached quote) for future fiscal years, subject to subject to budget availability and City Administrator approval; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including execution of any amendments that do not exceed the amounts authorized herein.