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File #: 20-1674    Version: 1 Name: 12/7/20 - Approve Purchase of Vehicle from Signature Ford
Type: Resolution Status: Passed
File created: 12/7/2020 In control: City Council
On agenda: 12/7/2020 Final action: 12/7/2020
Enactment date: 12/7/2020 Enactment #: R-20-453
Title: Resolution to Approve the Purchase of a Vehicle from Signature Ford (Macomb County Bid - $31,375.00)
Attachments: 1. Signature Ford Quote.pdf, 2. Macomb Contract 21-18 MY21.pdf
Resolution to Approve the Purchase of a Vehicle from Signature Ford (Macomb County Bid - $31,375.00)
The attached resolution authorizes the purchase of one 2021 Ford F-350 4x4 pickup truck in the amount of $31,375.00 from Signature Ford, Owosso, Michigan.

One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways that we do this is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, we use a two-step evaluation process. The first step looks at five categories, including the vehicle's age, miles/hours of use, type of service, reliability, maintenance and repair cost. The second step consists of the Fleet Service Supervisor's review of the vehicle repair history and general condition. Each category has point values that are assigned as follows:

AGE - one point for each year the vehicle is in service
MILES/HOURS - one point for each 10,000 miles or 330 hours of service
TYPE of SERVICE - one point for light duty use to five points for severe duty use
RELIABILITY - average # of work orders per month (1 <.25, 2 =.25 to .50, 3 =.50 to .75, 4=.75 to 1, and 5 = over 1 per month)
MAINTENANCE COST - repair cost as a percentage of purchase price (1 = 20 to 40%, 2 = 40% to 60%, 3 = 60% to 80%, 4 = 80% to 100%, and 5 = Over 100%)
SUPERVISOR REVIEW - based on a review of work order history and the Supervisor's experience (1 = very good condition to 5 = very poor condition)

Vehicles with a total score of 22 or below are considered to be in good condition and are not scheduled for replacement. When the total score is between 23 and 27 the vehicle must have a Supervisor rating of 4 or 5 before qualifying for replacement. A vehicle with a total score of 28 and above still needs a Supervisor rating of 3 ...

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