Title
Resolution to Approve the First Amendment to a Professional Services Agreement between the City and Mead & Hunt Inc. for Work Related to the Environmental Assessment Study for the Safety Extension of Runway 6/24 at the Ann Arbor Municipal Airport ($109,516.88)
Memorandum
Attached for your consideration is a resolution to approve an amendment to the Professional Services Agreement, dated December 3, 2018, between the City and Mead & Hunt Inc., Lansing, Michigan. The proposed amendment is in the amount of $109,516.88, bringing the total compensation under the agreement to $385,108.89, and covers additional engineering services related to the environmental assessment (EA) study for the safety extension of runway 6/24 at the Ann Arbor Municipal Airport.
The initial scope of work addressed revisions and updates that were required by the Federal Aviation Administration (FAA) in their 2017 comment letter and subsequently negotiated into the scope of work of the original Mead & Hunt agreement. Since that time, the FAA has required additional services including the completion of a Runway Protection Zone (RPZ) Analysis and a significant change of scope to the runway justification study, an important component of the EA.
These changes have resulted in increased project costs to complete the work, as well as additional project time. It is important to complete the EA so the City and surrounding communities can have a documented assessment of the potential impacts of any runway changes which then allows for an informed decision on whether to consider the project or not. The FAA, MDOT-Aero and the City have invested considerable resources into the EA to make sure the final product is an accurate and complete assessment. The requested action in no way approves any construction or bidding to make any changes to the runway.
Mead & Hunt complies with the requirements of the City’s Living Wage, Conflict of Interest and Non-Discrimination ordinances.
Budget Impact: The full cost of this amendment is covered by the MDOT-Aero grant contract under consideration by City Council on this same agenda.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, The City has approved an Airport Layout Plan which depicts safety related modifications to runway 6/24 at the Ann Arbor Municipal Airport and desires to have an environmental assessment completed to determine the impacts of these proposed modifications;
Whereas, The City entered into a Professional Services Agreement on December 3, 2018 with Mead & Hunt Inc., Lansing, Michigan, for work related to the completion of the environmental assessment for the safety extension of runway 6/24, in compliance with state and federal guidelines for this work;
Whereas, Additional scope of work required by the Federal Aviation Administration have resulted in the need for an amendment to the Professional Services Agreement in the amount of $109,516.88;
Whereas, Funding for this work is available through MDOT Grant Contract #2021-0062; and
Whereas, Mead & Hunt complies with the City’s Living Wage, Conflict of Interest and Non-Discrimination ordinances;
RESOLVED, The City Council approve Amendment No. 1 to the Professional Services Agreement with Mead & Hunt Inc. in the amount of $109,516.88 for additional work related to the completion of the environmental assessment for the safety extension of runway 6/24 at the Ann Arbor Airport;
RESOLVED, That the Mayor and City Clerk be authorized and directed to sign Amendment No. 1 upon approval as to form by the City Attorney, and upon approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be directed to take the necessary administrative actions to implement this resolution.