Title
Resolution to Approve Contract with D & J Contracting for $26,855.00 for the Construction of Disc Golf Course at Mary Beth Doyle Park per Bid #4039 and Approve Total Project Budget of $29,540.50
Memorandum
Attached for your review and action is a resolution to approve a contract with D & J Contracting in the amount of $26,855.00, per bid #4039 to construct a disc golf course at Mary Beth Doyle Park. Work includes installation of concrete tee pads, disc golf baskets and signage.
A disc golf course was first installed in 1995 at what was then Brown Park. Approximately half of the park is land leased from the Washtenaw County Water Resources Commissioner. The disc golf course had to be removed to accommodate construction of a storm water pond, and the park has recently reopened after having been closed to the public for two years. As disc golf has grown in popularity, the City has received numerous requests to reopen the course. Because of the construction of the storm water improvements, the course needed to be reconfigured, and is now ready to be installed.
Requests for bids was advertised on the City's website and on the MITN site. Three companies submitted bids for the project as follows:
D & J Contracting* $26,855.00
Cameron Contracting $35,900.00
Baseline Constructors $38,570.00
*Lowest responsible bidder.
D & J Contracting received Human Rights Approval on May 20, 2009. The contractor complies with the living and prevailing wage ordinance.
Funding for the project is included in the approved FY 2010 Park Rehabilitation and Development Millage budget.
Staff
Prepared by: Amy Kuras, Park Planner
Reviewed by: Colin Smith, Parks and Recreations Services Manager and Jayne Miller, Community Services Administrator
Body
Whereas, Construction of a disc golf course at Mary Beth Doyle Park is scheduled for installation this fall;
Whereas, The existing course needed to be removed to accommodate construction of a storm water pond at the park by the Washtenaw County Water Resources Commissioner;
Whereas, Competitive bids were sought by the Procurement Office for Mary Beth Doyle Disc Golf Course with bids received on July 9, 2009 and D & J Contracting was identified as the lowest responsible bidder;
Whereas, Funds for the project are included in the FY 2010 approved Park Rehabilitation and Development Millage budget; and
Whereas, D & J Contracting received Human Rights approval on May 20, 2009 and complies with the living wage and prevailing wage requirements;
RESOLVED, That City Council approve the contract with D & J Contracting, per bid #4039 in the amount of $26,855.00, a construction contingency in the amount of $2,685.50 (10%) to cover potential contract change orders, and a total construction budget of $29,540.50 for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.