Title
Resolution to Approve a Contract with Delta Temp, Inc. for $569,170.20 for the Replacement of the Buhr Park Ice Arena Floor Slab System per Bid #4049, Approve a Construction Contingency of $56,917.00, and Establish a Total Construction Project Budget of $626,087.20
Memorandum
Attached for your review and action is a resolution to approve a contract with Delta Temp, Inc. in the amount of $569,170.20, per bid #4049, approve a construction contingency of $56,917.00 (10%), and establish a total construction project budget of $626,087.20. The floor and refrigeration piping at Buhr Park Ice Arena are being replaced because there are numerous leaks in the piping of the existing refrigeration system. The refrigeration piping carries glycol through the concrete flooring to allow the creation and retention of ice for the ice arena. The existing floor and piping was originally installed in 1991. Staff, in conjunction with ice arena floor specialists, have attempted to repair the leaks through patching and the addition of silicate to the glycol system, but these attempts have been unsuccessful, and after consulting with engineering firms the only option is to replace the entire flooring system. The budget for the entire project is $662,510.00 as outlined below:
Construction and construction oversight $569,170.20
Construction contingency $ 56,917.00
Design and engineering $ 22,922.80
Material testing estimate $ 10,000.00
Staff oversight estimate $ 3,500.00
Total Project Budget $662,510.00
This resolution is only asking for approval of the construction and construction oversight contract. Contractors were pre-qualified for this project as the work is highly specialized. The request for pre-qualifications was advertised on the City's website and on the MITN site. The actual bids were sent only to the pre-qualified contractors. Five bidders submitted pre-qualifications from which three were selected as qualified to perform the work. Two companies submitted bids for the project as follows:
Delta Temp, Inc.* $569,170.20
Cimco Refrigeration Inc. $751,500.00
*Lowest responsible bidder.
Delta Temp, Inc. received Human Rights Approval on August 14, 2009. The contractor complies with the living and prevailing wage ordinance.
Funds for the full project are included in the FY 2010 approved Park Rehabilitation and Development Millage budget.
Staff
Prepared by: Amy Kuras, Park Planner
Reviewed by: Colin Smith, Parks and Recreation Services Manager and Jayne Miller, Community Services Administrator
Body
Whereas, Replacement of the Buhr Park Ice Arena Floor Slab System is necessary due to numerous leaks in the piping;
Whereas, Competitive bids were sought by the Procurement Office for Buhr Park Ice Arena Floor Slab System Replacement with bids received on August 14, 2009 and Delta Temp, Inc. was identified as the lowest responsible bidder;
Whereas, Funds for the full project are included in the FY 2010 approved Park Rehabilitation and Development Millage budget; and
Whereas, Delta Temp, Inc. received Human Rights approval on August 14, 2009 and complies with the living wage and prevailing wage requirements;
RESOLVED, That City Council approve the contract with Delta Temp, Inc., per bid #4049 in the amount of $569,170.20, a construction contingency in the amount of $56,917.00 (10%) to cover potential contract change orders, and establish a total construction project budget of $626,087.20 for the life of the project without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency.