Title
Resolution to Approve a Purchase Order for Multi-Year Enterprise Agreement with Microsoft Corporation and CDW Government, LLC ($445,419) (8 Votes Required)
Memorandum
The attached resolution seeks approval of a purchase order to CDW Government, LLC to cover the 3rd year payment of $445,418.80 for the Enterprise Agreement with Microsoft Corporation.
Budget/Fiscal Impact: $312,000.00 for this purchase has been budgeted and approved in the FY2021 Information Technology Fund. An additional $133,419 is being requested from the FY2021 Information Technology Fund fund balance.
The increase in costs compared to what was originally budgeted includes additional licensing for the Energov project, licensing to facilitate remote work during the COVID-19 pandemic, and additional security products that have been added in response to increasing security threats to our organization's technology infrastructure.
Staff
Prepared by: Jennifer Grimes, Infrastructure and Cybersecurity Manager, ITSU
Reviewed by: Tom Shewchuk, IT Director, ITSU, and
Matthew Horning, Interim CFO & Financial Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City of Ann Arbor requires that Microsoft Client Access Licenses for Office365, Windows Server, Exchange Mail, SQL Server and SharePoint Server be maintained to efficiently and effectively operate and sustain the City's network computing environment and continue to enhance the level of city service delivery;
Whereas, The City of Ann Arbor requires that Microsoft Windows Desktop Professional Client Access Licenses be maintained for the effective management, operation and protection of the City's desktop and laptop operating systems;
Whereas, Partial funding ($312,000.00) for this expenditure is planned and budgeted for in the FY2021 Information Technology budget;
Whereas, Additional funding ($133,419.00) is requested from FY2021 IT Technology Fund fund balance to cover the addition...
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