Title
Resolution to Approve a Purchase Order for License Subscription to NetMotion Software, Inc. ($38,169.60) (8 Votes Required)
Memorandum
The attached resolution seeks approval of purchase of license subscription with NetMotion Software, Inc. in the amount of $38,169.60 (plus a 10% contingency), on behalf of the Information Technology Services Unit. This purchase is needed to maintain the subscription services of NetMotion VPN. This software allows City staff to remotely connect to the City network.
Budget/Fiscal Impact: $20,000 for this purchase have been budgeted and approved in the FY2021 Information Technology General Fund. An additional $18,169.60 for the subscription is being requested from the FY2021 Information Technology Fund fund balance and an additional $3,816.96 for the 10% contingency is also being requested from the FY2021 Information Technology Fund fund balance.
The Information Technology Services Unit recommends approval of this purchase.
Staff
Prepared by: Jennifer Grimes, Infrastructure and Cybersecurity Manager, ITSU
Reviewed by: Tom Shewchuk, IT Director, ITSU
Matthew V. Horning, Interim CFO & Financial Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City of Ann Arbor requires NetMotion license subscriptions to allow remote connectivity to the City network;
Whereas, NetMotion Software, Inc. complies with the requirements of the City’s Living Wage and Non-Discrimination ordinances;
Whereas, Partial funding ($20,000) for this expenditure is planned and budgeted for in the FY2021 Information Technology Budget; and
Whereas, The Interim City Administrator recommends this purchase be allowed without competitive bidding as NetMotion is the preferred technology solution used by Information Technology for over thirteen years due to its unique technology that helps our mobile users maintain network connectivity throughout the greater Ann Arbor area without disruption of services;
RESOLVED, That this purchase be allowed without competitive bidding upon the recommendation of the Interim City Administrator;
RESOLVED, That City Council approve a purchase order with NetMotion Software, Inc. for the license subscriptions described in the attached quote, in the amount $38,169.60 to be expended from the FY2021 Information Technology Budget;
RESOLVED, That City Council approve a budget appropriation from the FY2021 Information Technology Fund fund balance to the FY2021 Information Technology Fund expenditure budget in the amount of $18,170 to cover the unanticipated additional cost of the subscription;
RESOLVED, That the City Council approve and appropriate a ten percent (10%) contingency in the amount of $3,817 from the FY2021 Information Technology Fund fund balance to the FY2021 Information Technology Fund expenditure budget, subject to City Administrator approval; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution including the execution of any documents or amendments that do not exceed the amounts authorized to be paid herein.