Title
Resolution to Approve Increasing the Purchase Order for Alternative Communication Services, LLC ($27,111.25)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing
approval for increasing the Purchase Order for captioning services for City Council and Planning Commission meetings.
Community Television Network (CTN) uses Alternative Communication Services, LLC to provide captioning service for City Council and Planning Commission regular and work session public meetings. The cost of the service is tied to the length of the meetings and the PO amount ($22,500) was set based upon the average of prior fiscal years' meeting lengths. During the current 2020 fiscal year, the meeting lengths have exceeded the estimate by approximately 30 hours, resulting in a need to increase the purchase order for this vendor and seek City Council approval as the new PO amount will exceed $25,000.
Budget/Fiscal Impact: CTN seeks Council approval for the total amount of the captioning services, $27,111.25, from the FY20 budget, as the service was provided prior to the end of the fiscal year. An additional amount not to exceed $4,611.25 is needed for captioning services for FY20. The original purchase order was issued for $22,500 in FY20. It is also requested that the purchase order for FY21 be increased to a total of $27,111.25. Funding is available in the approved FY20 and FY21 Communications Office budgets.
Alternative Communication Services, LLC complies with the City's Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Lisa Wondrash, Communications Director
Reviewed by: Kim Buselmeier, Budget and Finance Supervisor
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City has approved a contract with Alternative Communication Services, LLC to provide captioning services for City Council and Planning Commission meetings;
Whereas, In Ju...
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