Title
Resolution to Authorize a Sole Source Purchase Order to Interstate Truck Source Inc., of Romulus, Michigan, for Fleet Parts and Service (Not to Exceed $95,000.00 annually)
Memorandum
The proposed resolution authorizes the purchase of truck and equipment replacement parts with related accessories and services in an amount not to exceed $95,000.00 per year from Interstate Truck Source Inc. for FY21 and FY22, subject to the availability of funding in FY22.
Interstate Truck Source Inc. is the sole local dealer for Mack parts and service. Mack parts are the only parts that can be used in the repair and maintenance of Mack trucks to maintain warranty coverage. The advantages of sole source supply includes reduced inventory requirements and the familiarity that mechanics have to diagnose and repair equipment in a timely manner.
The City currently has approximately 15 Mack trucks in the City's fleet. The requested amount for each fiscal year is based on fleet's regular maintenance history for these vehicles.
Budget/Fiscal Impact: Adequate funding for the purchase of truck and equipment parts and services is included in the approved FY21 Fleet Services Operations and Maintenance Budget. Award of the FY22 purchase order would be subject to the availability of funds.
Interstate Truck Source complies with the requirements of the City's conflict of interest and non-discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Interstate Truck Source Inc. of Romulus, Michigan, is the sole local dealer for Mack parts and services used to maintain the City of Ann Arbor fleet;
Whereas, Interstate Truck Source Inc. complies with the City's conflict of interest and non-discrimination ordinances; and
Whereas, Adequate funds for the purchase of these replacement parts and services are available ...
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