Title
Resolution to Approve an Amendment to the Agreement with CivicPlus, LLC (FKA "Rec1") for Annual Software Maintenance and Support ($32,388.00 Annually)
Memorandum
Attached for your review and action is a resolution approving an amendment to the Agreement with CivicPlus (formerly known as "Rec1") to note the vendor's new name (Rec1 was acquired by CivicPlus), to shift the City to annual billing, and to add certain insurance and other data security protections related to the service. The annual cost of this Agreement, as amended, will be $32,388.00 with a 5% annual increase in 2022. CivicPlus provides maintenance and support of the Parks and Recreation Program Registration software.
Budget/Fiscal Impact: This expenditure is planned and budgeted in the approved FY2020 Parks and Recreation budget. Staff plans to budget sufficient amounts to cover the expenditure in future years.
The CivicPlus solution provides efficient tools for the administration of all parks operations and provides the community with a robust on-line registration system. In addition, using this system enables facility staff to have better control of registration options, simpler communication with participants, and more efficient ways to manage programs; all of which will give staff more time to interact with customers in our facilities.
It is imperative to maintain the agreement with CivicPlus to receive application updates and maintain support.
CivicPlus complies with the requirements of the City's Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Josh Landefeld, Parks & Recreation Services Deputy Manager
Reviewed by: Colin Smith, Parks & Recreation Services Manager
Derek Delacourt, Community Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, CivicPlus, LLC (formerly "Rec1"), is the developer of the Parks and Recreation Program Registration software system that the City uses;
Whereas, The City entered into an agr...
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