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File #: 20-0414    Version: 1 Name: 4/6/20 TRAKiT Annual Maint & Supprt PO Resolution
Type: Resolution Status: Passed
File created: 4/6/2020 In control: City Council
On agenda: 4/6/2020 Final action: 4/6/2020
Enactment date: 4/6/2020 Enactment #: R-20-107
Title: Resolution to Approve a Purchase Order for Annual Maintenance and Support of TRAKiT System to Superion, LLC, a CentralSquare Company for FY2020 ($52,042.66)
Attachments: 1. A2 AP Invoice - - SUPERION - -.pdf

Title

Resolution to Approve a Purchase Order for Annual Maintenance and Support of TRAKiT System to Superion, LLC, a CentralSquare Company for FY2020 ($52,042.66)

Memorandum

Attached for your review and consideration is a resolution to approve a purchase order in the amount of $52,042.66 to Superion, LLC, a CentralSquare Company (“Superion”) for the renewal of TRAKiT Software annual maintenance and support for FY2020.

 

TRAKiT allows city personnel to utilize a fully integrated and automated system for the entire land development process from initial concept through post occupancy compliance. TRAKiT features a variety of workflow processes that assist in tracking applications for permits for projects and individual permits, reviews by the various Service Units (Engineering, System Planning, etc.) and related approval processes.   TRAKiT Software also keeps a transaction history for all procedures that happen within any of the Building and Development permitting processes, providing an audit trail.

 

In June of 2019, City Council approved resolution 19-0984 with Tyler Technologies to purchase the Energov application as a replacement for the City’s current TRAKiT permitting and land management application.  This support contract is necessary to bridge the gap until the Energov implementation has been completed.  It is imperative to maintain this maintenance and support agreement with Superion in order to receive periodic product updates and maintain technical support for the software.

 

Budget and Fiscal Impact: This expenditure is planned and budgeted in the approved FY2020 Information Technology Services Unit budget.  There are no additional funds being requested. 

 

Superion complies with the requirements of the City’s Non-discrimination and Living Wage Ordinances.

Staff

Prepared by:                      Joshua Baron, ITSU Applications Delivery Manager

Reviewed by:                     Tom Shewchuk, ITSU Director

Approved by:                      Tom Crawford, Interim City Administrator

Body

Whereas, Renewing annual maintenance and support with Superion, LLC, a CentralSquare Company (“Superion”) for the TRAKiT System is necessary to receive application updates and maintain technical support until the implementation of the Tyler Energov product has been completed;

 

Whereas, Superion complies with the requirements of the City’s Non-discrimination and Living Wage Ordinances; and

 

Whereas, Funding for the FY2020 annual maintenance and support for Superion’s TRAKiT System is budgeted for and available in the FY2020 Information Technology Services Unit budget;

 

RESOLVED, That City Council approve a purchase order for annual maintenance and support of the TRAKiT system, as described in the attached quote but subject to the City’s General Terms and Conditions, to Superion, LLC for FY2020 in the amount of $52,042.66; and

 

RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution regardless of Fiscal Year, including changes and amendments that do not exceed the amounts authorized herein.