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File #: 20-0383    Version: 1 Name: 4/6/20 - State St DDA Design Agreement
Type: Resolution Status: Passed
File created: 4/6/2020 In control: City Council
On agenda: 4/6/2020 Final action: 4/6/2020
Enactment date: 4/6/2020 Enactment #: R-20-124
Title: Resolution to Approve an Agreement with the Downtown Development Authority for the Design of South State Street and North University Improvements ($396,752.00)
Attachments: 1. State St DDA Cost Sharing Agreement.pdf, 2. DDA Agreement Appendix B.pdf, 3. StateSt_ProjectExtent.pdf, 4. Exhibit A Project Description.pdf

Title

Resolution to Approve an Agreement with the Downtown Development Authority for the Design of South State Street and North University Improvements ($396,752.00)

Memorandum

Attached for your review and approval is a resolution to authorize an agreement with the Ann Arbor Downtown Development Authority (“DDA”) to participate in design costs for the South State Street and North University Improvements.

 

The DDA has a desire to improve the streetscape S. State Street and approached the City to discuss how to incorporate this work into the City’s planned resurfacing and water main replacement on S. State Street and North University. The City’s portion of the work is S. State Street, South University to Washington; and North University, S. State to Fletcher. The City and the DDA agreed to the DDA hiring an engineering firm to design the streetscape work in addition to the City’s infrastructure improvements. Because the design elements overlap and impact each other, it was determined to be the best course of action to have all of the design work performed at the same time. 

 

The DDA, along with City Staff, conducted a formal RFQ process and awarded the contract to the engineering and public engagement team of SmithGroup (“Consultant”).  The Consultant will work closely with the City’s project manager as well as the DDA’s project manager to assure that all elements of the design for the project are synchronized.  Construction for this project is presently scheduled for 2021.

 

Construction cost responsibilities for different portions of the work were discussed in principal with the DDA, and these percentages were used as a base to determine the respective amounts that each party would pay towards the design cost of the project.  The DDA will have the contractual relationship with the Consultant, and the City will reimburse the DDA for its portion of the fees. The attached document outlines the terms of the agreement between the City and the DDA to complete the work described above.

 

Budget and Fiscal Impact:  The City’s Capital Improvement Plan includes several projects related to the S. State Street and North University Water Main Replacement and Resurfacing (TR-SC-14-06, UT-WS-20-16, TR-SC-18-09, and UT-WS-20-17). The total cost of the City’s share of the design costs, including internal  staff efforts, are estimated to be $436,752.00, which includes $40,000.00 of City staff effort.  Funding for the City’s portion of the project costs are available in the approved Street, Bridge, and Sidewalk Millage and Water Supply System capital budgets.

Staff

Prepared by:  Nicholas Hutchinson, P.E., City Engineer

Reviewed by: Craig Hupy, Public Services Area Administrator

Approved by:                      Tom Crawford, Interim City Administrator

Body

Whereas, The City’s Capital Improvement Plan includes several projects related to the S. State Street and North University Water Main Replacement and Resurfacing (TR-SC-14-06, UT-WS-20-16, TR-SC-18-09, and UT-WS-20-17);

 

Whereas, The City and the DDA agree it would be beneficial in collaborating on the design of the infrastructure improvements and the streetscape improvements;

 

Whereas, The DDA agreed to solicit an RFQ for a design consultant to which the City provided input into the qualifications required;

 

Whereas, Following the RFQ process, the City and the DDA selected SmithGroup and their team as the design consultant for the project;

 

Whereas, The City and DDA have drafted the attached cost-sharing agreement for the design phase of the project;

 

Whereas, Funding for the City’s share of the design costs, estimated to be $436,752.00,  are included in the approved capital budgets for the Street, Bridge, and Sidewalk Millage and the Water Supply System fund, as appropriate; and

 

Whereas, The DDA will pay all design fees and will invoice the City for its share of the design fees as detailed in the attached Agreement;

 

RESOLVED, That City Council approve the attached Agreement with the Ann Arbor Downtown Development Authority for responsibilities and cost allocations for the design of the South State Street and North University Improvements Project;

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator; and

 

RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution and to approve amendments to the agreement within the project budget.