Title
Resolution to Approve an Increase to the Purchase Order with Core and Main LP for the Purchase of Utility Infrastructure Materials ($100,000.00)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing an increase to the purchase order with Core and Main LP for up to $100,000.00 for the purchase of utility infrastructure materials.
Public Works competitively bid “Utility Infrastructure Materials ITB-4554” in November 2018. Core and Main LP was the successful bidder and on January 22, 2019, City Council approved R-19-025 authorizing the contract for the purchase of utility infrastructure materials for an amount not-to-exceed $333,287.32.
Due to increased maintenance activity, Public Works has been purchasing materials commonly used in maintenance, repair and replacement of water, sanitary sewer, and stormwater infrastructure in quantities that will exceed the current approved spending authority. An increase is requested at this time to ensure enough funds are available to cover necessary expenses for the remainder of the fiscal year.
Budget and Fiscal Impact: Funding is available in the approved FY20 Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance budgets.
Core and Main LP complies with the City’s Non-Discrimination ordinance.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Core and Main LP was the successful bidder for “Utility Infrastructure Materials (ITB-4554);
Whereas, The City has an existing purchase order with Core and Main LP for utility infrastructure materials in the amount of $333,287.32;
Whereas, Bid prices are firm through June 30,2020;
Whereas, Increased maintenance activities resulted in Public Works purchasing materials commonly used in maintenance, repair and replacement of water, sanitary sewer, and stormwater infrastructure in quantities that will exceed the current approved spending authority;
Whereas, An increase of $100,000.00 is requested to ensure funds are available to cover expenses for the remainder of the fiscal year;
Whereas, Funding is available in the approved FY20 Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance budgets; and
Whereas, Core and Main LP complies with the City’s Non-Discrimination Ordinance;
RESOLVED, That City Council approve the increase in the amount of $100,000.00 to Core and Main LP for an amount not-to-exceed $433,287.32 for the purchase of Utility Infrastructure Materials; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.