Title
Resolution No. 2 - Barton Drive Water Main Replacement and Resurfacing Project - Sidewalk Special Assessment District #60, Barton at Starwick
Memorandum
Attached for your review and approval is a resolution to establish the estimated cost and distribution of costs for new sidewalk to be constructed as part of the Barton Drive Water Main Replacement and Resurfacing Project (Sidewalk Special Assessment District #60).
In accordance with the City’s Non-Motorized Plan and Complete Streets approach, staff proposes installing a new sidewalk to close gaps and provide a continuous pedestrian connection along the north side of Barton Drive near Starwick Drive. The project also includes the construction of a crosswalk on Starwick Drive and intersection geometry alterations to improve safety at the intersection.
Budget/Fiscal Impact
Estimated costs for the new sidewalk in Special Assessment District #60 portion of the project are as follows:
Construction Estimate and Contingency $36,500.00
Planning/Design $ 5,500.00
Const Eng/Project Admin/Inspection/Testing $ 9,000.00
New Sidewalk Cost $51,000.00
The overall Barton Drive Water Main Replacement and Resurfacing Project is included in the FY20 capital budget. Below are the estimated project revenues for the Barton/Starwick sidewalk portion of the project:
Street, Sidewalk and Bridge Millage $ 26,000.00
Special Assessments for New Sidewalk in District #60 $ 25,000.00
Total Revenue $ 51,000.00
Maintenance Impact
Routine maintenance, such as snow clearing, will be performed by adjacent property owners. Long-term repairs/replacement of sidewalk slabs adjacent to taxable parcels will continue to be performed by the City as part of the annual sidewalk maintenance program.
Special Assessments & Resident Input
As called for in Chapter 13 of City Code, the cost of the addition of new sidewalk where none currently exists shall be borne by the parcels that benefit from it. Filling sidewalk gaps with a larger project that includes other grading and concrete work will potentially decrease the cost to property owners due to volume pricing by Contractors rather than filling the sidewalk gaps as their own project. The remainder of the costs associated with the installation of new sidewalks, such as new crosswalks and ramps, retaining walls, tree removal and mitigation, and traffic control will be part of the City share.
On July 15, 2019 City Council approved Resolution 1 authorizing staff to undertake the new sidewalk work near the Barton Drive and Starwick Drive intersection as a special assessment project. Letters were sent to affected property owners that explained the special assessments within the project, and invited them to attend an Administrative Hearing on January 23, 2020 to discuss the special assessment process, give costs estimates to each property owner, and to collect feedback.
At the January 23, 2020 Administrative Hearing held at Northside STEAM, staff shared individual parcel maps with the proposed sidewalk length and an engineer’s estimate of anticipated costs, as well as a Special Assessment Process and Contacts document. No one in Special Assessment District #60 attended the Administrative Hearing, nor did staff hear from the three property’s owners by email or phone to speak for or against the special assessment or the installation of sidewalks.
Special assessment amounts will be assessed against properties in proportion with the length of sidewalk that to be installed in front of them.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, Plans and specifications have been prepared for the Barton Drive Water Main Replacement and Resurfacing Project - Sidewalk Special Assessment, District #60;
Whereas, In accordance with Chapter 13 of City Code, the cost for the addition of new sidewalk is to be borne by the benefitting parcels; and
Whereas, A construction estimate and appropriate funding sources have been established.
RESOLVED, That the City Council determines the cost of said sidewalk improvement, including all incidentals, to be approximately $51,000.00;
RESOLVED, That, of the total project costs, $25,000.00 be paid by Special Assessment District #60 upon the properties specially benefited;
RESOLVED, That the following described lots and parcels of land be designated as constituting the Special Assessment District #60 against which the cost of said improvement shall be assessed; (SEE ATTACHED;
RESOLVED, That the City Assessor is hereby directed to prepare a special assessment roll in accordance with the foregoing determinations of the City Council and to file the same, together with his certificate attached thereto, with the City Clerk for presentation to the City Council; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.