Title
Resolution Confirming Application for, and Acceptance and Appropriation of the 2009 Edward Byrne Memorial Justice Assistance Grant From the United States Department of Justice, Bureau of Justice Assistance to Police Services
Memorandum
On May 27, 2009, City of Ann Arbor Police Services received notification that it had been declared eligible for a $40,881 Justice Assistance Program grant award and an invitation to submit its application on-line to the United States Department of Justice, Office of Justice Programs Bureau of Justice Assistance by July 9, 2009.
The 2009 Justice Assistance Grant requires that Police Services make the grant application available for review by City Council. Grant requirements also stipulate that the City's application and any future amendments be made available for review and comment by citizens and neighborhood or community organizations to the extent that applicable law or established procedure make such an opportunity available.
In keeping with these requirements and with City procedures, Ann Arbor Police Services submits in advance a proposed resolution, the application and the public hearing notice to City Administration for review and distribution to City Council members. City Council members received these documents on June 22, 2009, via e-mail communication from the City Administration advising City Council of the availability for review, in accordance with the grant terms, in preparation for the July 20, 2009, Public Hearing and City Council Meeting.
The City Clerk's Office published the public hearing notice in the Ann Arbor News on Sunday, July 5, 2009, and posted a copy of the grant application in the City Clerk's office for public review beginning on Monday, July 6, 2009. Staff is asking Council to approve this resolution after the public hearing is held on July 20.
The 2009 Justice Assistance Grant Program provides an opportunity for local governments to support activities to prevent and control crime and to improve the criminal justice system. Funding under this grant program allows local government to fund activities under any of the following six purpose areas:
Law Enforcement programs
Prosecution and court programs
Prevention and education programs
Corrections and community corrections programs
Drug treatment programs
Planning, evaluation and technology improvement programs
The City of Ann Arbor Police Services is eligible to use JAG funds for personnel, overtime, technical assistance, training, and equipment in one or more purpose area. Police Services plans on using the grant to help pay for the Leadership Curriculum developed for Command Officers. This will include an in-depth Training Needs Assessment, methodology development for Officer Engagement and Change, and the development of a Continuous Improvement Plan. Funds will also be used to supplement our Training Budget, which has otherwise been drastically reduced due to budget restraints. The grant will be utilized for both Patrol and Support Services, and for both Command and Officer Trainings.
As the 2009 Justice Assistance Grant Program uses an on-line application and award documents process involving electronic signatures, Police Services is requesting that City Council authorize the City Administrator or his designee to complete the application process for and authorize the City Administrator to accept the grant and appropriate when received the grant funds to the Police Services budget for expenditure during the life of the grant without regard to fiscal year.
Staff
Prepared by: Khurum Sheikh, Lieutenant, Ann Arbor Police
Reviewed by: Barnett Jones, Safety Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, City of Ann Arbor Police Services was notified on May 27, 2009, of its eligibility for $40,881 in the 2009 Edward Byrne Memorial Justice Assistance Grant funds and invited to apply on-line no later than July 9, 2009, to the United States Department of Justice, Bureau of Justice Assistance which uses an on-line application process involving electronic signatures;
Whereas, Police Services intends to use the 2009 Justice Assistance Grant funding allocation it receives for law enforcement training needs;
Whereas, The 2009 Justice Assistance Grant requires that Police Services make the grant application available for review by City Council prior to its submission;
Whereas, Grant requirements stipulate that the City's application and any future amendments be made available for review and comment by citizens and neighborhood or community organizations to the extent that applicable law or established procedure make such an opportunity available;
Whereas, The Police Services submitted a proposed resolution, the application and the public hearing notice to the City Administration on June 22, 2009, for review and distribution to City Council members, via e-mail communication, advising City Council Members of the availability for review, in accordance with the grant terms, in preparation for the July 20, 2009, Public Hearing and City Council Meeting;
Whereas, The Clerk's Office published the attached notice in the Ann Arbor News on Sunday July 5, 2009, announcing the July 20, 2009, public hearing and posted a copy of the grant application for public review in the City Clerk's Office on Monday, July 6, 2009; and
Whereas, The $40,881.00 grant award requires no matching funds, but the award documents specify that a trust fund account be established,
RESOLVED, That City Council approve the grant agreement with the United States Department of Justice, Bureau of Justice Assistance indicating its acceptance of the grant and its terms by confirming the City Administrator authority to submit the application on-line within the mandated timeline and further authorizing the City Administrator or his designee, to complete the grant application process;
RESOLVED, That if awarded the grant, City Council accept the 2009 Justice Assistance Grant in the amount of $40,881.00 and appropriate the grant funds to Police Services to be expended from a trust fund account established in accordance with the terms of the grant during the life of the grant without regard to City fiscal year; and
RESOLVED, That the City Administrator or his designee be authorized and directed to execute the grant agreement between the City of Ann Arbor and the United States Department of Justice, Bureau of Justice Assistance after approval as to form by the City Attorney and to take all necessary actions to implement this Resolution, including all necessary accounting measures acceptable to the funder to identify grant funds and their disbursement.