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File #: 19-2315    Version: 2 Name: 12/16/19 Dell Server Purchase $106,739.73
Type: Resolution Status: Passed
File created: 12/16/2019 In control: City Council
On agenda: 12/16/2019 Final action: 12/16/2019
Enactment date: 12/16/2019 Enactment #: R-19-551
Title: Resolution to Approve a Purchase Order to Dell Marketing L.P. for Replacing Server Equipment ($97,036.12)
Attachments: 1. 2019-11 Dell VMware and Signals Server Quote v2 US_QUOTE_3000051098524.3.pdf
Title
Resolution to Approve a Purchase Order to Dell Marketing L.P. for Replacing Server Equipment ($97,036.12)
Memorandum
Attached for your consideration is a resolution authorizing a purchase order to Dell Marketing L.P. for Server equipment replacement (seven servers and related accessories) for $97,036.12 plus a ten percent contingency ($106,739.73 total).

Fiscal/Budget Impact: This expenditure is planned for and budgeted in the FY2020 Information Technology Services Fund budget.

Dell servers will be procured under the MiDEAL Extended Purchasing Program, a program allowing use of state contracts to buy goods and services for Michigan Cities and other nonprofit entities. Dell, through agreements such as MiDEAL, has consistently provided the lowest price for servers and has been providing server equipment to the City of Ann Arbor for over fifteen years.

Information Technology utilizes software virtualization technology and Dell Servers to maximize the efficiency and effectiveness of the City's data center by providing, performance, scalability and high availability for City operations within a virtual server environment.

Computing hardware advancements coupled with software virtualization technology allows the City to run a vast majority of mission critical systems (greater than 95%) within a virtual server environment, reducing operational costs and the total number of physical server acquisitions required.

The Dell Servers currently running the City's virtual server environment are mission critical, nearing end of life, and require replacement. The City's Technology Plan calls for the replacement of servers after five (5) years of service in accordance with industry best practice.

Five of these servers will be installed in our primary data center to provide central server computing capacity. Two of these servers will be installed at Wheeler Service Center to support Engineering Signs and Signals operations.

Attached for your review is...

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