Title
Resolution to Approve a Purchase Order with Axon Enterprise, Inc. for the Purchase of Replacement Body Worn Camera and Evidence Management System under the NPPGov Cooperative Contract #VH11629 for a Term of Five Years. ($372,885.72) (8 Votes Required)
Memorandum
The attached resolution requests approval to issue a purchase order to Axon Enterprise, Inc. for the purchase of new body worn cameras (BWC) and evidence management system. Our existing L3 BWC’s have been failing at a high rate over the years prompting us to look for a replacement.
The Police Department and Information Technology evaluated solutions from Motorola, Watchguard, ProVision, and Axon. As a result, we recommend the Axon solution because the city already utilizes their Taser devices, Washtenaw County switched from L3 to the Axon BWC’s Evidence Management System and have experienced very few issues and this will provide mutual aid for sharing, and Lansing and Grand Rapids employ Axon. In addition, Axon is the only solution that can provide features such as multiple automatic camera triggers on multiple cameras, easy link sharing system with the Prosecuting Attorney’s Office, live view stream to a mobile phone, auto tagging so data can be exchanged with our CAD vendor CLEMIS, and immediate viewing of video on a mobile phone. The CAD integration will lead to a reduction in hours for our Records department to search evidence for FOIA requests.
Budget/Fiscal Impact: The total cost of this project is $372,885.72 over five years. A total of $45,981.00 has been budgeted in the General Fund Police Department budget for the recurring software and storage costs in FY20. A total of $59,180.00 is needed for recurring software and storage costs in FY20. An additional $13,199.00 is requested from the General Fund fund balance to cover the additional cost of the of software and data storage. The initial cost to purchase the body cameras and the interview room equipment is $102,586.72. Of this amount, $21,529.00 has been budgeted in the General Fund Police Department budget in FY20. The remaining amount needed of $81,057.72 is available in the Police Department Forfeiture Funds.
Axon complies with the requirements of the City’s non-discrimination and living wage ordinances.
Staff
Prepared by: Aimee Metzer, Detective Lieutenant
Jason Forsberg, Deputy Chief
Reviewed by: Jackie Steinaway, Senior Application Specialist
Tom Shewchuk, IT Director
Tom Crawford, Financial Services Area Administrator and CFO
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City of Ann Arbor Police Department’s existing body worn cameras and supportive technology are not meeting the efficiency and interoperability requirements of the department;
Whereas, The Police department and the Information Technology department evaluated four solutions and recommend the Axon Enterprise, Inc. (“Axon”) solution due to its reliability and functionality;
Whereas, The “Axon” solution is eligible to acquire under the NPPGov Cooperative Purchase Agreement, per Chapter 14, Section 1:316(2) of the City’s Municipal Code;
Whereas, Axon complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;
Whereas, Funds in the amount of $148,567.72 have been budgeted in the General Fund Police Department Budget ($67,510.00) and Police Department Forfeiture Funds ($81,057.72) in FY20;
Whereas, $13,199.00 is requested from the General Fund fund balance for additional software and data storage costs; and
Whereas, The Police Department intends to budget sufficient funding for the recurring costs associated with this purchase in the FY21 through FY24 Police Department General Fund budget;
RESOLVED, That City Council approve the attached Master Services and Purchasing Agreement with Axon Enterprise, Inc., for five years in the amounts allowed herein;
RESOLVED, That City Council approve issuance of a purchase order to Axon Enterprise, Inc. in the amount not to exceed $372,885.72 over five years for purchase of replacement body worn cameras and evidence management system;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That City Council appropriate $13,199.00 from FY20 General Fund fund balance to the General Fund Police Department budget for additional software and data storage costs;
RESOLVED, That the City Council approve and appropriate a 10% contingency from the General Fund fund balance ($37,288.57) to be expendable from the Police Department General Fund budget, subject to City Administrator approval;
RESOLVED, That the amounts authorized herein shall be made available without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution including execution of any authorized renewals and any changes or amendments that do not exceed the authorized and contingency amounts.