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File #: 19-1610    Version: 1 Name: 9/16/19 - UIS Electrical and Instrumentation
Type: Resolution Status: Passed
File created: 9/16/2019 In control: City Council
On agenda: 9/16/2019 Final action: 9/16/2019
Enactment date: 9/16/2019 Enactment #: R-19-424
Title: Resolution to Approve a General Services Agreement for Electrical and Instrumentation Support Services with Utilities Instrumentation Service, RFP #19-23 ($120,000.00)
Attachments: 1. RFP_19-23_Document, 2. GSA_UIS, 3. RFP_19-23_ProposalTab
Title
Resolution to Approve a General Services Agreement for Electrical and Instrumentation Support Services with Utilities Instrumentation Service, RFP #19-23 ($120,000.00)
Memorandum
This memorandum and resolution requests approval of a general services agreement for electrical and instrumentation support with Utilities Instrumentation Service for up to $120,000.00 through FY22.

In July 2019, the City issued a request for proposals to award a contract for electrical and instrumentation support services for a total of up to $120,000.00 for three years. The scope of work involves transformer testing, infrared testing of switchgears, testing of medium voltage breakers at City substations and generators, programming and calibration of instrumentation, Supervisory Control And Data Acquisition (SCADA) support and troubleshooting, Programmable Logic Controller (PLC) programming, and tuning and testing of dam and hydroelectric generator controls.

The City received two (2) proposals, one from Utilities Instrumentation Service, and one from Huron Valley Electric. The City utilized a weighted 100-point scoring system for evaluating the proposals based on qualifications, past involvement with similar projects, proposed work plan, and fee proposal. After evaluating the proposals, Utilities Instrumentation Service received a score of 95, and Huron Valley Electric received a score of 60. Huron Valley Electric scored substantially lower than Utilities Instrumentation Services in the areas of qualifications for this work, past involvement with similar projects, and proposed work plan, though their fees were lower. When considering all aspects of the evaluation, the City finds Utilities Instrumentation Service to be the most qualified bidder providing the best value to the City. It is therefore recommended that City Council approve the services agreement with Utilities Instrumentation Service to provide Electrical and Instrumentation Services for FY20, FY21 and FY22.

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