Title
Resolution to Approve a Professional Services Agreement with Perimeter Engineering, LLC. for Construction Inspection Services for the Washtenaw Avenue Water Main Replacement Project ($81,595.00.00)
Memorandum
Attached for your review and approval, please find a resolution approving a professional services agreement for construction inspection services in the amount of $81,595.00 with Perimeter Engineering, LLC. (Perimeter).
The FY 2009-2014 Capital Improvements Plan (CIP) includes project UT-WS-06-14, the Washtenaw Avenue Water Main Replacement Project. The project consists of replacing approximately 2,900 feet of 12" water main in the Washtenaw Avenue corridor from US-23 to a point approximately 350 feet west of the Washtenaw Avenue/Huron Parkway Intersection (near the Midas Auto Service Store). The project is expected to begin mid-July and be completed by mid-October. We have made the necessary contract provisions such that Washtenaw Avenue and the side streets will not be blocked during the Art Fair or University of Michigan Home football weekends. Most all of the construction will occur at night, but certain road restoration activities will occur during the day in order to minimize the duration of the planned work.
During the daytime road restoration activities, Washtenaw Avenue will be reduced by two lanes, with both directions of traffic still allowed to pass. Access to business entrances will be maintained at all times.
Water service will be maintained during construction, except for brief periods when the new water main is tied in to the existing main, and when water service leads are transferred to the new main. We will work with the affected businesses to minimize the disruptions while this work is being completed.
Due to the current workload and staffing of existing projects, it is necessary to retain the services of an outside firm to provide construction inspection services. We previously selected Perimeter to provide such services in these instances. As a result, we are recommending that Perimeter provide these services based on their staff qualifications, past experience, and their fee schedule.
The form of the contract with Perimeter is the standard professional services agreement drafted by the City Attorney. Perimeter received Human Rights approval on October 2, 2008 and Living Wage approval on April 28, 2009.
Funding for this project is included in the approved Capital Budget. This project has also been included in our Drinking Water Revolving Fund (DWRF) project plan. We are hopeful that we will be selected to receive this funding. If we are successful then we expect to receive low interest financing on approximately 60% of the principle amount with the remaining portion being forgiven by the DWRF program. We expect to receive notification from the State of Michigan on, or about, August 1, 2009 if we have been selected to receive DWRF funding.
Staff
Prepared by: Homayoon Pirooz, P.E., Manager, Project Management
Reviewed by: Sue F. McCormick, Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Professional services are needed in the form of construction inspection for the Washtenaw Avenue Water Main Replacement Project;
Whereas, It is now necessary to enter into an agreement with Perimeter Engineering, LLC. for the construction inspection services associated with the project; and
Whereas, Perimeter Engineering, LLC. received Human Rights approval on October 2, 2008 and Living Wage approval on April 28, 2009;
RESOLVED, That Council approve a Professional Services Agreement with Perimeter Engineering, LLC. in the amount of $81,595.00 for the Washtenaw Avenue Water Main Replacement Project;
RESOLVED, That the City Administrator is authorized to approve amendments to the professional services agreement up to $10,000.00, in order to satisfactorily complete the project.
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the Public Services Administrator and the City Administrator; and
RESOLVED, That the City make the following declaration for the purposes of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.