Title
Resolution to Approve a Professional Services Agreement with Inspection Services Company, Inc. for Materials Testing for the Washtenaw Avenue Water Main Replacement Project ($32,660.00)
Memorandum
Attached for your review and approval, please find a resolution to approve a professional services agreement with Inspection Services Company, Inc. (ISC) for materials testing for the Washtenaw Avenue Water Main Replacement Project.
The FY 2009-2014 Capital Improvements Plan (CIP) includes project UT-WS-06-14, the Washtenaw Avenue Water Main Replacement Project. The project consists of replacing approximately 2,900 feet of 12" water main in the Washtenaw Avenue corridor from US-23 to a point approximately 350 feet west of the Washtenaw Avenue/Huron Parkway Intersection (near the Midas Auto Service Store). The project is expected to begin mid-July and be completed by mid-October. We have made the necessary contract provisions such that Washtenaw Avenue and the side streets will not be blocked during the Art Fair or University of Michigan Home football weekends. Most all of the construction will occur at night, but certain road restoration activities will occur during the day in order to minimize the duration of the planned work.
During the daytime road restoration activities, Washtenaw Avenue will be reduced by two lanes, with both directions of traffic still allowed to pass. Access to business entrances will be maintained at all times.
Water service will be maintained during construction, except for brief periods when the new water main is tied in to the existing main, and when water service leads are transferred to the new main. We will work with the affected businesses to minimize the disruptions while this work is being completed.
On January 14, 2009, we received proposals from 9 firms for material testing services to be performed on this year's construction projects. Project Management staff evaluated the proposals received and selected ISC based on their proposal, staff qualifications, past involvement with similar projects and cost.
The form of the contract with ISC is the standard professional services agreement drafted by the City Attorney. ISC received Human Rights approval on February 5, 2009 and Living Wage approval on April 30, 2009.
Funding for this project is included in the approved Capital Budget. This project has also been included in our Drinking Water Revolving Fund (DWRF) project plan. We are hopeful that we will be selected to receive this funding. If we are successful, we expect to receive low interest financing on approximately 60% of the principle amount with the remaining portion being forgiven by the DWRF program. We expect to receive notification from the State of Michigan on, or about, August 1, 2009 if we have been selected to receive DWRF funding.
Staff
Prepared by: Homayoon Pirooz, P.E., Chief Engineer
Reviewed by: Sue F. McCormick, Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, It is necessary to retain the services of a professional materials testing firm for the Washtenaw Avenue Water Main Replacement Project;
Whereas, The professional materials testing firm of Inspection Services Company, Inc. (ISC), of Plymouth, Michigan has submitted to the City a proposal for the necessary services, setting forth the services to be performed by said firm, and the payments to be made by the City, all of which are agreeable to the City;
Whereas, ISC received Human Rights approval on February 5, 2009 and Living Wage approval on April 30, 2009; and
Whereas, The required funds for the materials testing services are provided for in the approved Capital Budget;
RESOLVED, That a professional services agreement with ISC in the amount of $32,660.00 be approved;
RESOLVED, That the City Administrator is authorized to approve amendments to the professional services agreement up to $10,000.00, in order to satisfactorily complete the project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement, after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.