Title
Resolution to Extend Toter Solid Waste Collection Cart Purchases (not-to-exceed $131,000.00 Annually)
Memorandum
The City maintains a supply of trash, recycling and compost collection carts to replace aging carts and to distribute when new solid waste customer accounts are added. Many of the City’s carts are reaching the end of their useful life, so a large number of replacements are expected in the following four years:
• Recycling Carts: 1,500 carts
• Compost Carts: 400 carts
• Refuse Carts: 600 carts
The attached resolution will authorize the purchase of up to $131,000.00 (annually) for solid waste carts from Toter, LLC from the Metro Waste Authority Agreement or the National Intergovernmental Purchasing Alliance (IPA) agreement. Pricing is based on the virgin plastic market and changes every 90 days. When the City needs to purchase carts, Toter, LLC will evaluate pricing from both agreements and select the most cost effective option at the time of the order.
The Metro Waste Authority Agreement is valid from October 1, 2010 through September 20, 2020, and allows its pricing’s extension to other governmental entities. Toter, LLC also uses the National Intergovernmental Purchasing Alliance (IPA) agreement with the City of Tuscon (RFP No. 171717 contract for Refuse and Recycling Container Solutions and Related Products, Equipment and Services).
Toter, LLC complies with the City’s conflict of interest, non-discrimination and living wage ordinances.
Budget/Fiscal Impact: Funding for these services is available in the approved FY20 Solid Waste Operation and Maintenance Budget, and will be made available in subsequent annual budgets if approved by Council.
Sustainability Framework: The work under this contract is essential to supporting the Responsible Resource Use goal of the City’s Sustainability Framework.
Staff
Prepared by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City uses Toter, LLC carts for all of its solid waste collection cart uses;
Whereas, The City needs to maintain a stock of carts for replacing aging and damaged carts and for new customers;
Whereas, Toter, LLC has a Refuse and Recycling Container Solutions and Related Products, Equipment and Services Agreement with the Metro Waste Authority of Des Moines, Iowa;
Whereas, Toter, LLC is party to the National Intergovernmental Purchasing Alliance (IPA) agreement with the City of Tucson;
Whereas, both agreements provide competitive pricing that other municipalities can use;
Whereas, Funding is available in the FY20 approved operation and maintenance budget of the Solid Waste Fund, and will be made available in subsequent annual budgets if approved by Council; and
Whereas, Toter, LLC complies with the City’s non-discrimination and living wage ordinances;
RESOLVED, That City Council approve the issuance of a purchase order to Toter, LLC not to exceed $131,000.00 annually;
RESOLVED, That City Council authorizes staff to use the pricing from either agreement that is in the best interest of the City.
RESOLVED, That the City Administrator be authorized to renew the purchase order for four additional one year periods in accordance with The Metro Waste Authority of Des Moines, Iowa and The National Intergovernmental Purchasing Alliance (IPA) agreement pricing updates and subject to available funding;
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.