Title
Resolution to Approve Amendment #2 to the Contract with Bostwick Company and Increase the Purchase Order for the Street Repairs Program from $177,925.00 to $262,925.00 (Bid No. 3700)
Memorandum
Your approval is requested to authorize amendment #2 to the contract and increase the purchase order with the Bostwick Company by $85,000 for the street repairs in areas where the water mains and sewers were repaired. Approval of this amendment will increase the contract purchase order amount for FY 09 from $177,925.00 to $262,925.00.
The city has experienced a high number of major water main breaks during this past cold season. Many of the water main breaks required extensive repairs. It is estimated that staff will spend an additional $85,000 for these repairs by the end of FY 09. The Public Services Area, Field Operations Unit does not have the equipment or the personnel to perform these street repairs. These repairs often involve the replacement of the concrete base or the concrete street surface and we are not equipped to do this type of concrete repair.
The Bostwick Company entered into a three-year contract with the City that was approved by City Council in July 2005, for $177,925.00 per year. The contract also has three, one-year renewal options. The work being done in FY 09 is under the first one-year renewal.
The Bostwick Company received Living Wage and Contract Compliance renewal on July 1, 2008.
Funds are available in the Public Services Area, Field Operations Unit, Water Supply System, Sewage Disposal System, and Stormwater System's FY 09 operating budget.
Staff
Prepared by: Mike Bergren, Assistant Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Repairs of water mains, sanitary and storm sewers necessitate street cuts and the streets need to be restored properly;
Whereas, The Public Services Area, Field Operations Unit does not have the resources to repair streets conforming to the City Standard Specifications and require the services of paving contractors for street repairs;
Whereas, The City experienced a high number of major water main breaks during this past cold season and the water main breaks required extensive repairs;
Whereas, These repairs will cost the City an additional $85,000.00 in street repairs;
Whereas, The $85,000.00 for this amendment is available in the FY 09 Field Operations Unit, Water Supply System, Sewage Disposal System and Stormwater System operating budgets; and
Whereas, The Bostwick Company received Living Wage and Contract Compliance renewal on July 01, 2008;
RESOLVED, That City Council approve amendment #2 of the contract and an increase of the purchase order to the Bostwick Company from $177,925.00 to $262,925.00 for FY 09 for street repairs of water main, sanitary and storm sewers, with no change in the amount of the contract with Bostwick Company of $177,925.00 per year for the remaining life of the contract;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said amendment after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, The City Administrator be authorized to take the necessary administrative actions to implement this resolution.