Title
Resolution to Recommend Approval of a Construction Contract with Brock & Associates, Inc. for the Riverside Park Boardwalk Replacement Project ($189,500.00, ITB No. 4544)
Memorandum
Attached for your review is a resolution to recommend approval of a $189,500.00 construction contract between Brock & Associates, Inc. and the City of Ann Arbor for the Riverside Park Boardwalk Replacement Project.
Budget/Fiscal Impact
Funding is available in the approved FY2019 Park Maintenance and Capital Improvement Millage budget.
Project Description
This project will remove and replace the existing boardwalk in Riverside Park along the Border to Border Trail that connects to the Argo Cascades. Past inspections of this boardwalk identified severe corrosion of the steel support structure and recommended replacement of the entire boardwalk. The City’s 2016-2020 Parks and Open Space Plan included the need to replace the existing structure.
The new boardwalk will be installed along the same alignment and construction is planned to minimize impacts to the adjacent Huron River. The new boardwalk installation will take place during winter 2019 and reopen for pedestrian traffic by spring 2019.
The project meets multiple sustainability goals:
• Active living and learning.
• Safe Community
• Transportation Options
• Clean Air and Water
• Energy Conservation
The contract documents for the project were bid through the City’s Procurement Unit following standard procedures. Four bids were received and opened on October 9, 2018. The lowest responsible bid, from Brock & Associates, Inc., in the amount of $189,500.00 is approximately 4% below the Engineer’s Estimate. Attached is a tabulation of the bids received for the project.
Staff is recommending award of a contract to Brock & Associates, Inc. for $189,500.00 to for the Riverside Park Boardwalk Replacement Project. A 10% construction contingency ($18,950.00) is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that the $208,450.00 contract and contingency amount be approved for the life of the project without regard to fiscal year.
Brock & Associates, Inc. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances.
Staff
Prepared by: Chris Elenbaas, P.E., Public Works Engineer
Reviewed by: Colin Smith, Parks and Recreation Services Manager
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Parks and Recreation Open Space Plan identifies replacement of the boardwalk at Riverside Park as a priority;
Whereas, Funding for the Riverside Park Boardwalk Replacement is available in the approved FY2019 Park Maintenance and Capital Improvement Millage budget;
Whereas, The City of Ann Arbor received four bids for this work on October 9, 2018 and Brock & Associates, Inc. of Novi, Michigan was the low responsible bidder with a bid amount of $189,500.00;
Whereas, It is now necessary to enter into a contract with Brock & Associates, Inc. for the performance of this work; and
Whereas, Brock & Associates, Inc. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage Ordinances;
RESOLVED, That a contract with Brock & Associates, Inc. of Brighton, Michigan in the amount of $189,500.00 be approved;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract with Brock & Associates, Inc. in the amount of $189,500.00 following approval as to substance by the City Administrator, and approval as to form by the City Attorney;
RESOLVED, That a contingency amount of $18,950.00 be established, and the City Administrator be authorized to approve change orders to the contract with Brock & Associates, Inc. within the approved contingency amount in order to satisfactorily complete the project;
RESOLVED, That the total $208,450.00 contract and contingency amount be available for the life of the project until expended without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution to allow the work of the project to proceed without delay.