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File #: 18-1549    Version: 2 Name: 10/15/18 Street Sweeper Rental
Type: Resolution Status: Passed
File created: 10/15/2018 In control: City Council
On agenda: 10/15/2018 Final action: 10/15/2018
Enactment date: 10/15/2018 Enactment #: R-18-414
Title: Resolution Authorizing a Purchase Order with Bell Equipment Company through the Michigan Delivering Extended Agreements Locally (MIDEAL) for the Rental of Two Elgin Pelican Street Sweepers ($40,360.00)
Attachments: 1. Mi-Deal Contract Number 2017.pdf, 2. Elgin Pelican Rental Rates Per MI-Deal Contract 2018.pdf

Title

Resolution Authorizing a Purchase Order with Bell Equipment Company through the Michigan Delivering Extended Agreements Locally (MIDEAL) for the Rental of Two Elgin Pelican Street Sweepers ($40,360.00)

Memorandum

Attached for your approval is a resolution authorizing a purchase order with Bell Equipment Company for the rental of two Elgin Pelican street sweepers.

 

The City currently owns four Elgin Pelican street sweepers. The 8 week rental of two additional sweepers is necessary to supplement our fleet to meet the fall sweeping service level expectations.

 

Bell Equipment Company was awarded contract #071B7700091 by the State of Michigan, Michigan Delivering Extended Agreements Locally (MIDEAL) for construction equipment purchase and rental.

 

Budget/Fiscal Impact

Sufficient funds for the rental sweepers are available in the approved FY19 Solid Waste and Stormwater Operations and Maintenance Budgets.

 

Monthly Rental

#Months

Delivery

#of Sweepers

Total Cost

$9790.00 Per Sweeper

2

$600.00 Per Sweeper

2

$40,360.00

                                                                                                                              

Bell Equipment Company complies with the requirements of the City’s conflict of interest and non-discrimination ordinances. 

Staff

Prepared by:  Paul Matthews, Assistant Manager Public Works

Reviewed by:  Molly Maciejewski, Public Works Manager

Reviewed by:  Craig Hupy, Public Services Area Administrator

Approved by:  Howard S. Lazarus, City Administrator

Body

Whereas, The City of Ann Arbor needs to rent street sweepers to supplement the existing fleet to meet fall street sweeping needs;

 

Whereas, Competitive bids were solicited by State of Michigan for construction equipment purchase and rental and Bell Equipment Company submitted the lowest responsible bid;

 

Whereas, Bell Equipment Company is an approved vendor of the State of Michigan and complies with the requirements of the City’s conflict of interest and non-discrimination ordinances; and

 

Whereas, Sufficient funds are budgeted in the Public Services Area Solid Waste and Stormwater Operation and Maintenance Budgets for the proposed expenditure;

 

RESOLVED, That a purchase order for the rental of two street sweepers be authorized to Bell Equipment Company in the amount of $40,360.00; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.