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File #: 18-1451    Version: 1 Name: 9/17/18 - Hot Mix Asphalt and Emulsion Purchase
Type: Resolution Status: Passed
File created: 10/1/2018 In control: City Council
On agenda: 10/1/2018 Final action: 10/1/2018
Enactment date: 10/1/2018 Enactment #: R-18-395
Title: Resolution to Approve the Purchase of Hot Mix Asphalt (HMA) and Emulsion from Cadillac Asphalt, LLC ($387,580.00/$193,790.00 annually; ITB-4547)
Attachments: 1. HMA and Emulsion ITB 4547 .pdf, 2. HMA and Emulsion Bid Tabulation ITB 4547.pdf

Title

Resolution to Approve the Purchase of Hot Mix Asphalt (HMA) and Emulsion from Cadillac Asphalt, LLC ($387,580.00/$193,790.00 annually; ITB-4547)

Memorandum

Attached for your review and consideration for approval is a resolution authorizing City expenditure of up to $387,580.00 for the purchase of hot mix asphalt (HMA) and emulsion from Cadillac Asphalt, LLC.

 

The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. One (1) bid was received and publically opened on August 7, 2018. Cadillac Asphalt, LLC was the only respondent for 1100T, 13A, 36A, 4E3, 5E3 and LVSP HMA as well as SS-1H emulsion. 

 

The purchased HMA and emulsion will be used for normal street and path maintenance and for restoration of the same after work on City water supply, sewage disposal, and stormwater systems.

 

Budget Impact

Funding is available in the approved FY19 Major and Local Street Operation and Maintenance budgets, Sewage Disposal System, Stormwater System, and Water Supply System, and will be available in subsequent annual budgets if so approved by council.

 

Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances.

 

This agreement is for July 1, 2018 through June 30, 2020.

Staff

Prepared by:  Paul Matthews, Public Works Assistant Manager

Reviewed by: Molly Maciejewski, Public Works Manager

Reviewed by: Craig Hupy, Public Services Area Administrator

Approved by:  Howard S. Lazarus, City Administrator

Body

Whereas, Public Works needs to purchase Hot Mix Asphalt (HMA) and emulsion for normal street and path maintenance and for restoration of the same after work on City water supply, sewage disposal, and stormwater systems;

 

Whereas, The City received one competitive bid (ITB-4547) on August 7, 2018;

 

Whereas, Cadillac Asphalt, LLC was the bidder (for 1100T, 13A, 36A, 4E3, 5E3 and LVSP HMA as well as SS-1H emulsion);

 

Whereas, The bid prices are firm through June 30, 2020;

 

Whereas, Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances; and

 

Whereas, Sufficient funds have been budgeted in the approved FY19 Major and Local Street Operations and Maintenance budgets, Sewage Disposal System, Stormwater System, and Water Supply System, and will be available in subsequent annual budgets if so approved by council;

 

RESOLVED, That City Council approve the purchase order for hot mix asphalt (HMA) and emulsion from Cadillac Asphalt, LLC, as needed for the next two fiscal years not to exceed $193,790.00 annually; and

 

RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.