Title
Resolution to Amend the Fleet and Facility Unit FY 2019 Budget by Appropriating Funds and to Authorize the Purchase of a 2019 Custom Pumper Fire Apparatus from Spartan Motors (Houston-Galveston Area Council Bid - $594,380.00) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of one 2019 Spartan Custom Pumper Rescue Engine at a cost of $594,380.00 through the Houston-Galveston Area Council (HGAC) cooperative purchasing program (contract HGAC #FS12-17) for use by the Safety Services Area, Fire Department Unit.
As per the Fire Chief’s apparatus plan, once this unit is placed into service in late 2019, units #1070 and #1071, both 2005 Spartan engines with nearly 18,000 hours of combined service, will be moved to reserve status. The current reserve units #1042 and #1095 will be sold at auction, as approved by City Council Resolution #R-18-315.
Spartan Motors USA, Charlotte, Michigan was awarded Contract Number FS12-17 by the HGAC cooperative purchasing program for fire service apparatus. The City’s purchasing unit has reviewed the HGAC cooperative purchasing program and found that it meets the requirements of the City of Ann Arbor for competitive and fair purchasing.
Spartan Motors USA complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Budget Impact:
Funding for this purchase is provided by the annual replacement costs paid to the Fleet Fund by Fire; however, was not anticipated and included in the approved FY 19 Fleet Services Operations and Maintenance Budget; therefore, requiring a budget amendment.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facility Unit Manager
Reviewed by: Mike Kennedy, Fire Chief
Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase a replacement fire apparatus for the City’s fleet;
Whereas, Competitive bids were received by the Houston-Galveston Area Council cooperative purchasing program and Spartan Motors USA of Charlotte, MI, received the contract for fire service apparatus;
Whereas, Spartan Motors USA complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Adequate funds for the purchase of this apparatus in the amount of $594,380.00 are available in the Fleet Services fund balance;
RESOLVED, That the City Council approve an appropriation of $594,380.00 from the Fleet Services fund balance; thereby, increasing the Fleet Services Fund revenue and expenditure budget;
RESOLVED, That the City Council approves the issuance of a purchase order to Spartan Motors USA, dba Spartan ERV, for one 2019 Spartan Custom Pumper Rescue Engine for a total amount of $594,380.00;
RESOLVED, That funds for the purchase of this apparatus are to be available without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.