Title
Resolution to Award a Purchase Order for Water Main Materials and Supplies to East Jordan Iron Works (ITB - 4014, $40,225.34)
Memorandum
Attached for your review and approval is a resolution to authorize the purchase of materials and supplies totaling $40,225.34, from East Jordan Iron Works for the Field Operations Service Unit, Public Services Area.
City staff prepared and sent request for bids to several companies for materials and supplies. The bids were divided into six groups, with each group distinguished by the type and size of the materials. ETNA provided the lowest bid; however, was disqualified as they bid provided did not meet bid specifications. East Jordan Iron Works was determined to be the lowest responsible bidder for group 3 totaling $40,225.34.
BIDDER Municipal Supply ETNA EJIW HD Supply
Group 3 No bid $30,220.00 $40,225.34 $41,413.28
East Jordan Iron Works received Living Wage and Contract Compliance approval on November 2, 2008.
Funds are available in the Public Services Area, Field Operations Service Unit, Water Supply System's FY 09 operation and maintenance budget.
Staff
Prepared by: Karla Henderson, Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The Public Services Area, Field Operations Service Unit have available funds for this purchase in the FY 09 Field Operations Unit, Water Supply System's operation and maintenance budget;
Whereas, Staff sent bid documents for water main materials and supplies to several companies;
Whereas, The bids were divided into six groups with each company having the opportunity to bid on all six groups;
Whereas, Staff received bids in April 2009, and determined the lowest responsible bidder for each group;
Whereas, It was determined that East Jordan Iron Works was the lowest responsible bidder for group 3, totaling $40,225.34; and
Whereas, East Jordan Iron Works received Living Wage and Contract Compliance approval on November 2, 2008.
RESOLVED, That City Council approves the purchase of materials and supplies from East Jordan Iron Works in the amount of $40,225.34; and,
RESOLVED, That the City Administrator is authorized to issue purchase orders in the amount of $40,225.34 to East Jordan Iron Works.