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File #: 09-0383    Version: 1 Name: 5/18/09 - ETNA Supply for Water Main Materials
Type: Resolution Status: Passed
File created: 5/18/2009 In control: City Council
On agenda: 5/18/2009 Final action: 5/18/2009
Enactment date: 5/18/2009 Enactment #: R-09-178
Title: Resolution to Award a Purchase Order for Water Main Materials and Supplies to ETNA Supply Company (ITB - 4014, $77,754.62)
Attachments: 1. Microsoft Word - Resolution - ETNA Supply 09 Bid Tab.pdf
Title
Resolution to Award a Purchase Order for Water Main Materials and Supplies to ETNA Supply Company (ITB - 4014, $77,754.62)
Memorandum
Attached for your review and approval is a resolution to authorize the purchase of water main materials and supplies totaling $77,754.62, from ETNA Supply Company for the Field Operations Service Unit, Public Services Area.
 
City staff prepared and sent requests for bids to several companies for water main materials and supplies.  The bids were divided into six groups, with each group distinguished by the type and size of the materials.  ETNA Supply Company was determined to be the lowest responsible bidder for groups 1, 2, 4, 5 and 6, totaling $77,754.62.  
 
BIDDER      Municipal Supply            ETNA                  EJIW                  HD Supply
 
Group 1      No bid                  $46,022.92            $51,904.23            $47,936.34
Group 2      $7,704.10            $  6,040.80            $  6,842.23            $  6,791.00
Group 4      $3,889.76            $  3,694.00            $  4,170.80            $  3,894.40
Group 5      $4,991.04            $  4,628.74            $  9,573.68            $  6,659.80
Group 6      No Bid                  $17,368.16            $20,762.82            $20,857.00
 
 
ETNA Supply Company received Living Wage and Contract Compliance approval on June 5, 2008.    
 
Funds are available in the Public Services Area, Field Operations Service Unit, Water Supply System's FY 09 operating budget.
Staff
Prepared by:       Karla Henderson, Field Operations Manager
Reviewed by:  Sue F. McCormick, Public Services Administrator
Approved by:       Roger W. Fraser, City Administrator
Body
Whereas, The Public Services Area, Field Operations Service Unit has funds available for this purchase in the approved FY 09 Water Supply System's operations and maintenance budget;
 
Whereas, Staff sent bid documents for water main materials and supplies to several companies;  
 
Whereas, The bids were divided into six groups with each company having the opportunity to bid on all six groups;
 
Whereas, Staff received bids in April 2009, and determined the lowest responsible bidder for each group;
 
Whereas, It was determined that ETNA Supply Company was the lowest responsible bidder for groups 1, 2, 4, 5 and 6, totaling $77,754.62; and
 
Whereas, ETNA Supply Company received Living Wage and Contract Compliance approval on June 5, 2008.
 
RESOLVED, That City Council approves the purchase of water main materials and supplies from ETNA Supply Company in the amount of $77,754.62; and
 
RESOLVED, That the City Administrator is authorized to issue a purchase order in the amount of $77,754.62 to ETNA Supply Company.