Title
Resolution to Approve City/County IT Enterprise Content Management Partnership, Authorize a Purchase Order with ImageSoft, Inc. for Consulting and System Integration Services (Not to Exceed $263,371.00) and to Establish a Project Budget of $270,000.00 for the first phase of the City’s Enterprise Content Management Initiative
Memorandum
The attached resolution seeks authorization to approve a City/County IT Enterprise Content Management Partnership, execute a purchase order with ImageSoft, Inc, not to exceed $263,371.00, to design and implement the first phase of the City’s Enterprise Content Management program and to establish a project budget of $270,000.00
Enterprise Content Management is a very large, complex, City-wide initiative that involves the optimization of business workflows, the digitizing and cataloging of documents across the organization and the implementation of supporting systems for locating, integrating and managing electronic documents.
Document digitization occurs either by introducing an electronic document directly to the content management system or by scanning a paper document into an electronic format and then adding it to the content management system during a business process. Cataloging is setting up multiple search terms, or keys, for the digitized document so it can be retrieved later by authorized users. Supporting software provides services for searching and locating documents, integrating electronic documents into workflows, including electronic signatures, and managing the electronic document lifecycle from creation to destruction.
This is an initiative that was identified as a critical need in the City’s Three Year Information Technology Strategic Plan and has been planned and budgeted for in the FY2009 Information Technology Fund.
During the planning phase of this initiative, the City approached Washtenaw County to see if they would be interested in pursuing a partnership with the City and allow the City to...
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