Title
Resolution to Award a Construction Contract to Bailey Excavating, Inc. for the 2018 Water Main and Sanitary Sewer Projects ($2,645,719.04)
Memorandum
Attached for your review and approval is a resolution to award a construction contract to Bailey Excavating, Inc. in the amount of $2,645,719.04 for the 2018 Water Main and Sanitary Sewer Projects.
The 2018 Water Main and Sanitary Sewer Projects will consist of the following:
• Replace sanitary sewer on Horman Court (Forest to Olivia) and Forest Ave. (Horman to north of Minerva)
• Replace water main on Horman Court (Forest to Olivia)
• Replace water main on Brookwood Place (White to Packard)
• Extend sanitary sewer on Stone School Road (Ticknor to south of Packard)
• Extend sanitary sewer to 2780 Packard (within an easement on the Ann Arbor Housing Commission Hikone property)
• Replace water main on Sycamore Place (White to Park Place)
• Replace Sanitary Sewer on Lafayette (Concord to Lenawee).
The above-listed locations represent individual projects listed in the City’s Capital Improvements Plan. The projects were brought together under one construction contract in order to obtain better construction prices and save on administrative efforts. Once the utility work is completed at each location, the street will be resurfaced to provide a consistent driving surface free of patches.
Construction is expected to begin in early June. Communications will be sent to all affected property owners in advance of the contractor beginning work at each individual location.
Project plans and specifications were distributed electronically through the City of Ann Arbor’s procurement website and MITN.info. Three bids were received and opened on March 28, 2018. The lowest responsible bid, from Bailey Excavating, Inc., in the amount of $2,645,719.04 was 2.4% over the Engineer’s Estimate. Attached is a summary of the bids received for the project.
Bailey Excavating, Inc. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact
The 2018 Water Main and Sanitary Sewer Projects are included individually in the current Capital Improvements Plan (CIP). Funding for the project is included in the approved capital budgets for the Sanitary Sewer System and Water Supply System.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, The 2018 Water Main and Sanitary Sewer Projects are important to providing reliable water and sewer service;
Whereas, The 2018 Water Main and Sanitary Sewer Projects are identified in the current Capital Improvements Plan (CIP);
Whereas, Funding for this project is included in the Sanitary Sewer System and Water Supply System approved capital budgets;
Whereas, Competitive bids were received by Procurement on March 28, 2018 (ITB-4524) and Bailey Excavating, Inc. was the low responsible bidder with a submitted bid of $2,645,719.04;
Whereas, It is now necessary to enter into a Contract with said company for this construction project; and
Whereas, Bailey Excavating, Inc. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That a contract in the amount of $2,645,719.04 be awarded to Bailey Excavating, Inc. for the construction of the 2018 Water Main and Sanitary Sewer Projects;
RESOLVED, That a contingency amount of $300,000.00 be established within the project budget and that the City Administrator be authorized to approve change orders to the construction contract with Bailey Excavating, Inc. not to exceed that amount, in order to satisfactorily complete this project;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.