Title
Resolution to Award a Construction Contract (“Contract”) to Doan Construction Co. (“Doan”) (Bid No. 4522) for the 2018 Ramp and Sidewalk Repair Project (“Project”) ($1,057,320.54)
Memorandum
Attached for your review and approval is a resolution to award a construction contract to Doan in the amount of $1,057,320.54.00 for the part of the Project.
The Project will consist of repair or maintenance of sidewalks in approximately 20% of the City in 2018, as part of the second year of a 5-year program to maintain and repair the City’s sidewalk system. The Project also includes the continued replacement of sidewalk-curb ramps to meet accessibility requirements at requested locations throughout the City. The attached map depicts the areas schedule for maintenance or repair in 2018.
Although the Contract is structured as a unit-price contract, actual construction quantities may vary. Project specifications were distributed electronically to contractors, subcontractors, and suppliers. Two bids were received and opened on February 1, 2018, in the amounts of $1,057,320.54 and $1,107,001.00. Staff evaluated the low bid (Doan) and found it to be reasonable and in line with current market prices. The lowest responsible bid is 3.98% higher than the Engineer's Estimate of $1,016,875.00.
Doan has completed the sidewalk- and ramp-repair work in the City for the past five years, and, based on that experience, is expected to be able to meet the Project’s requirements.
Doan has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
Budget Impact
Funding for the Project comes from the Street, Bridge, and Sidewalk Millage, and is included in the approved FY18 capital budget.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, The Project is necessary to maintain pedestrian facilities in the City;
Whereas, The Project includes the maintenance or repair of sidewalks in approximately 20% of the City, and replacement of sidewalk-curb ramps to meet applicable accessibility requirements;
Whereas, Competitive bids were received by Procurement on February 1, 2018 and Doan was the lowest responsible bidder;
Whereas, Staff evaluated the submitted proposal and found Doan’s bid to be reasonable and in line with current market prices;
Whereas, Doan performed ramp and sidewalk repairs for the City from 2012 through 2017;
Whereas, The Contract sets forth the services to be performed and the payments to be made, all of which are agreeable to the City;
Whereas, Funding for the Project comes from the Street, Bridge, and Sidewalk Millage, and is included in the approved FY18 capital budget; and,
Whereas, Doan has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
RESOLVED, The Contract, in the amount of $1,057,320.54, be awarded to Doan for the Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Contract after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator;
RESOLVED, That a contingency amount of $100,000.00 be established within the Project’s budget and that the City Administrator be authorized to approve change orders to the Contract with Doan, not to exceed that amount, in order to satisfactorily complete this project; and,
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.