Title
Resolution to Award a Construction Contract to Barrett Paving Materials, Inc. (Bid No. 3995, $2,392,393.50) for the 2009 Local Street Resurfacing Project
Memorandum
Attached for your review and approval is a resolution to award a construction contract to Barrett Paving Materials, Inc. in the amount of $2,392,393.50 for the 2009 Local Street Resurfacing Project.
Public Meetings were held on January 8 and January 13, 2009 to introduce the project to local residents and receive feedback from the residents during the design phase of the project. City staff gave a brief presentation about the project, and answered questions from the residents. The discussion focused mainly on the extent of the construction work to be done, what that work would include (sidewalks, drive approaches, etc.), existing drainage problems, effect on trees, schedule, and financing for the project. The residents attending the meetings were generally in favor of the resurfacing of their respective streets.
We have attached the street list, showing the general order in which the streets will be resurfaced. A list of "alternate" streets is also provided. Construction is scheduled to begin April 27, 2009 and to be completed in September 2009.
The Local Street Resurfacing Project is created as a unit price contract with the understanding that the actual quantities used in construction will vary. Reflecting this flexibility, if any streets on the existing list are removed for any reason, such as conflicts with other projects, need for extensive utility repair, or any other unforeseen circumstances, the streets on the alternate list will be substituted in the approximate order listed. If the funds are depleted prior to the completion of all the streets listed on the attachments, the construction contract will be terminated and the balance of the streets will be deferred to a future Resurfacing Project.
Plans and specifications were distributed electronically to contractors, subcontractors, and suppliers. Five bids were received and opened on March 27, 2009. The lowest responsible bid, in the amount of $2,392,393.50 is approximately $419,240.00 lower than the engineer's estimate of $2,811,633.00. A tabulation of the bids is also attached.
Barrett Paving Materials, Inc. received Human Rights approval on March 2, 2009. All employees of Barrett Paving Materials, Inc., assigned to work on the project will receive compensation in accordance with the Living Wage Ordinance.
Staff
Prepared by: Homayoon Pirooz, P.E., Project Management Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City of Ann Arbor Adopted 2009 Capital Budget includes sufficient funds for the Annual Local Street Resurfacing Project;
Whereas, The 2009 Local Street Resurfacing Project includes the resurfacing and/or reconstruction of approximately 20 local residential streets;
Whereas, The 2009 Local Street Resurfacing Project is necessary to maintain high quality streets in the City of Ann Arbor;
Whereas, The project generally received support from local residents attending two Public Meetings held on January 8 and January 13;
Whereas, Competitive bids were received by Procurement on February 27, 2009 and Barrett Paving Materials, Inc. was the lowest responsible bidder at $2,392,393.50;
Whereas, The contractual proposal sets forth the services to be performed by said company, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, It is now necessary to enter into a Contract with said company for said construction project; and
Whereas, Barrett Paving Materials, Inc. received Human Rights approval on March 2, 2009, and its employees will receive compensation in accordance with the Living Wage Ordinance;
RESOLVED, That a contract in the amount of $2,392,393.50 be awarded to Barrett Paving Materials, Inc. for the construction of the 2009 Local Street Resurfacing Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That a contingency amount of $240,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Barrett Paving Materials, Inc., not to exceed $240,000 in order to satisfactorily complete this project; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.