Title
Resolution to Approve the Purchase of One Compact Car, Three ¾ ton Two Wheel Drive Pickup Trucks, Two ¾ ton Four Wheel Drive Pickup Trucks, and One Full Size Car from Varsity Ford (Macomb County Bid $122,131.00)
Memorandum
The attached resolution authorizes the purchase of one 2009 Ford Focus at $12,490.00, three 2009 Ford F-250 two wheel drive pickup trucks at $17,287.00 each, one 2009 Ford F-250 four wheel drive pickup trucks at $20,280.00 each, one 2009 Ford F-250 four wheel drive pickup truck with power windows at $20,810.00, and one 2010 Ford Fusion SE at $16,690 for the total amount of $122,131.00 from Varsity Ford, Ann Arbor, Michigan.
One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways that we do this is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, we conduct a six category evaluation which considers the vehicle’s age, miles/hours of use, type of service, reliability, maintenance and repair cost, and general condition. A point score is given in each category and any vehicle with a total score over 23 is then inspected by a team of Fleet mechanics.
The majority of the City’s fleet usage is tracked by hours used instead of miles driven. By tracking hours we get a more accurate assessment of the wear and tear the engine and drive train receive in the “stop and go” city environment. We estimate that city driving accounts for 90 to 95 percent of the hours put on City vehicles.
The inspection process ensures that the mechanics look for required and potential repairs. Required repairs are items that have excessive wear and must be replaced if the vehicle is retained in service. Potential repairs are items that our experience tells us will likely fail within the next year of use....
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