Title
Resolution to Award Purchase Order to Amtrak for the Engineering Review of the Barton Raw Water Intake and Pump Station Improvements Project ($20,328.00)
Memorandum
This memorandum and resolution requests approval of a Purchase Order to Amtrak for $20,328.00 for the engineering review of plans and specifications for the proposed raw watermain replacement as part of the Barton Raw Water Intake and Pump Station Improvements Project.
On March 20, 2017, Council approved a Professional Services Agreement with Stantec Consulting Michigan, Inc. to design the raw watermain and Barton Pump Station valve replacement (as part of Resolution No. R-17-080). The Barton Pump Station and raw watermain are critical components of the City’s water supply system. The pump station provides 80% (up to 40 million gallons per day) of raw water capacity to the Water Treatment Plant. Portions of this raw water system were originally constructed in 1912 and 1949 and no longer provide sufficient capacity.
Stantec has substantially completed the design phase of the project. A portion of the proposed watermain passes beneath the Amtrak railroad south of the Barton Pump Station. Therefore, approval of the project from Amtrak is required.
Amtrak’s review is a multi-step process. The first Amtrak review was performed on January 9, 2018 which approved the conceptual route of the proposed watermain. The City issued a Purchase Order to Amtrak in the amount of $7,017.00 for this service.
Having received approval of the watermain route, Amtrak subsequently requires a second review focused on the engineering design, plans and specifications for the project. The Amtrak fee for this second review is $20,328.00. Amtrak is the sole provider of this service.
It is therefore recommended that Council approve the Purchase Order to Amtrak for $20,328.00 to have the engineering review of the project performed.
Amtrak complies with the City’s Conflict of Interest, Living Wage and Non-Discrimination Ordinances.
This resolution will bring the total value of Purchase Orders with Amtrak to $27,345.00.
This project is planned in the FY 2018-2023 Capital Improvement Plan and is to be funded from the approved FY18 Water Supply System Capital Budget.
Staff
Prepared by: Brian Steglitz, PE, Manager, Water Treatment Services Unit
Reviewed by: Craig Hupy, Public Services Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Replacement of the raw watermain is identified as a high priority project in the City’s Capital Improvement Plan;
Whereas, A portion of the raw watermain replacement passes beneath the Amtrak Railroad and therefore requires review by Amtrak;
Whereas, Amtrak requires two separate reviews totaling $27,345.00, and is the sole provider of this service;
Wheras, The raw watermain design cannot be completed until Amtrak’s second design review is complete and their comments are incorporated into the final design;
Whereas, The City previously issued the first Purchase Order for $7,017.00;
Whereas, Funding is in the approved FY18 Water Supply System Capital Budget; and
Whereas, Amtrak complies with the City’s Conflict of Interest, Living Wage and Non-Discrimination Ordinance;
RESOLVED, That Council approves and awards the Purchase Order to Amtrak in the amount of $20,328.00;
RESOLVED, That a contingency in the amount of $5,000.00 be approved to finance change orders to the contract with Amtrak to be approved by the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treas. Reg. 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds;
RESOLVED, That funds for this project be available regardless of fiscal year;
RESOLVED, That this Purchase Order will be funded from the approved in the FY18 Water Supply System Capital Budget; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.