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File #: 17-1954    Version: 2 Name: 1/16/18 - Sehi PO for computer replacements
Type: Resolution Status: Passed
File created: 1/8/2018 In control: City Council
On agenda: 1/16/2018 Final action: 1/16/2018
Enactment date: 1/16/2018 Enactment #: R-18-006
Title: Resolution to Approve a Purchase Order with SEHI Computers for FY2018 PC Replacement Program ($280,000.00) and Appropriate Necessary Additional Project Funding to Information Technology PC Replacement Project Budget ($180,000.00) (8 Votes Required)
Title
Resolution to Approve a Purchase Order with SEHI Computers for FY2018 PC Replacement Program ($280,000.00) and Appropriate Necessary Additional Project Funding to Information Technology PC Replacement Project Budget ($180,000.00) (8 Votes Required)
Memorandum
The attached resolution requests approval to issue a purchase order to SEHI Computer Products, Inc. for the purchase of personal computing equipment for the FY2018 PC Replacement Program and to increase the overall project budget using the IT Fund Balance planned and reserved for future PC replacements.

Budget/Fiscal Impact: Funds for the IT PC Replacement Project in the amount of $160,000.00 have been budgeted in the approved FY18 Information Technology Services Unit budget. Based on projected City-wide needs an additional appropriation from IT Fund Balance from funds planned and reserved for future PC replacements to the PC Replacement Project budget. A portion of these funds will be expended for the SEHI purchase.

The City qualifies to participate in the REMC Association of Michigan Statewide $AVE Bid Project. REMC bids on behalf of local school districts and eligible agencies, including local governments. The $AVE Bid Project provides large volume bid prices on a variety of technology under bid policies and procedures for product and vendor selection which comply with state bidding laws. All items and vendors are awarded through a sealed bid process by the REMC $AVE Bid Project fiscal agent, Ingham ISD. Product selection criteria include: specifications, price, and product quality. SEHI Computers is a $AVE Bid Project qualified vendor.

SEHI Computers complies with the requirements of the City's non-discrimination and living wage ordinances.
Staff
Prepared by: Ryan Gilbert, IT Help Desk Manager
Reviewed by: Tom Shewchuk, IT Director
Tom Crawford, Financial Services Area Administrator and CFO
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City of Ann Arbor requir...

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