Title
Resolution to Approve a Professional Services Agreement with Maurer & Parks Well Drilling, Inc. for Abandoned Water Supply Well Plugging - RFP No. 17-33 ($62,868.00)
Memorandum
This memorandum and resolution requests approval of a professional services agreement for professional services with Maurer & Parks Well Drilling, Inc. (Maurer) for a total of $62,868.00. Due to uncertain conditions associated with buried infrastructure, it is recommended that a contingency of $9,000.00 be authorized.
In October 2017, the City of Ann Arbor (City) issued a request for proposals for engineering services to plug abandoned water supply wells in accordance with MDEQ requirements. The Michigan Department of Environmental Quality (MDEQ) has identified proper plugging of abandoned wells as a recommendation within the 2014 City of Ann Arbor Water Treatment Plant Sanitary Survey.
The scope of this project is to plug two abandoned water supply wells and investigate the condition of two other abandoned wells for proper abandonment. The first well to be plugged is a 16-foot diameter well constructed in 1915 and is one of several wells pumped to the City as the original water supply source. This well is surrounded by heavy brush and located on City property near the Ann Arbor Municipal Airport. The second well to be plugged was constructed in 1974 and located south of the Steere Farm wells currently in use. The RFP also requested alternate pricing for abandoning two additional wells at this site after completing a more thorough investigation. The scope includes documenting all findings and entering the wells as properly abandoned in the MDEQ Abandoned Well database. This project is included in the FY18 Water Supply System Operating and Maintenance Budget.
The City received two (2) proposals for this work from Maurer and Birkmeier Well Drilling. After initial evaluation using the scoring system outlined in the Request for Proposal (RFP), the City requested the fee proposals for consideration. After evaluation of the two proposals, along with their fees, it was decided that Maurer & Parks Well Drilling, Inc. was the most qualified firm to provide these services. It is therefore recommended that City Council approve the professional services agreement with Maurer to provide professional services for Abandoned Water Supply Well Plugging.
Maurer complies with the requirements of the City’s Non-Discrimination and Living Wage ordinance. Maurer will be complying with the City’s Prevailing Wage requirements, including certified payrolls and wage rate interviews.
This project is to be funded from the approved FY18 Water Supply System Operating and Maintenance Budget.
..Staff
Prepared by: Brian Steglitz, P.E., Water Treatment Services Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City issued a Request for Proposal for professional services to properly abandon two formerly used water supply wells on City property;
Whereas, Abandonment of these two wells was identified as a high priority in the Michigan Department of Environmental Quality (MDEQ) Sanitary Survey conducted in 2014;
Whereas, Of the two (2) proposals received, Maurer & Parks Well Drilling, Inc. was selected as the most qualified firm to provide the required professional services;
Whereas, The funds are available in the approved FY18 Water Supply System Operating and Maintenance Budget; and
Whereas, Maurer & Parks Well Drilling, Inc. complies with the requirements of the City’s Conflict of Interest, Non-Discrimination and Living Wage ordinances.
RESOLVED, That the Professional Services Agreement with Maurer & Parks Well Drilling, Inc. is approved in the amount of $62,868.00 which includes Alternate No. 1;
RESOLVED, That the City accepts Alternate No. 1 in the amount of $9,000.00 to abandoning two additional wells on the property;
RESOLVED; That a contingency in the amount of $9,000.00 is approved to finance change orders to the professional services agreement to be approved by the City Administrator;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the professional services are to be funded from the approved FY18 Water Supply System Operating and Maintenance Budget; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.