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File #: 17-1748    Version: 1 Name: 12/4/17 - Compost Facility Operations and Management
Type: Resolution Status: Passed
File created: 12/4/2017 In control: City Council
On agenda: 12/4/2017 Final action: 12/4/2017
Enactment date: 12/4/2017 Enactment #: R-17-436
Title: Resolution to Approve a Services Agreement with WeCare Denali, LLC for Compost Facility Operations and Management (Estimated at $92,158.00 for FY18; $184,316.00 for FY19; $192,694.00 for FY20; $196,883.00 for FY21; $201,072.00 for FY22)
Title
Resolution to Approve a Services Agreement with WeCare Denali, LLC for Compost Facility Operations and Management (Estimated at $92,158.00 for FY18; $184,316.00 for FY19; $192,694.00 for FY20; $196,883.00 for FY21; $201,072.00 for FY22)
Memorandum
Attached for your consideration is a resolution to approve a five-year services agreement with WeCare Denali, LLC to provide Compost Facility Operations and Management for the City, with an option to extend the contract for up to two additional five-year periods.

The City issued Request for Proposal (RFP) No. 17-25 to solicit proposals from contractors to provide Compost Facility Operations and Management for the City. More specifically, the services requested include a firm to provide the labor, equipment and materials necessary to operate and maintain the City's Compost Facility, and to market finished compost and mulch materials.

The City received proposals from two compost management companies: WeCare Denali, LLC and Cocoa Corporation. A staff review committee reviewed both teams' proposals. Following review of the proposals, the recommendation of the committee is to award the contract to WeCare Denali, LLC as their proposal meets the needs and requirements identified in the RFP, as well as the quality of their work plan and their related experience.

As further clarification concerning the differences between the proposals, the priority of the City's compost program is the management of yard waste/compost and residential foodwaste that is collected curbside, and this need was not adequately addressed within Cocoa's technical proposal responding to RFP 17-25. Cocoa presented extremely limited experience in similar compost management, with its experience being only at a single facility that processes compostable materials in large part from a limited, and consistent category of sources (large industrial food manufacturers), and only since 2015. Cocoa did not present substantive experience dealing wi...

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