Title
Resolution to Approve Increase in Contract Contingencies for Turnkey Network Solutions ($135,000.00) and J. Ranck Electric, Inc. ($60,000.00) for the Construction of the City Fiber Optic Network (FON) RFP 973
Memorandum
The A2 I-Net project is nearing completion with project completion by December 31, 2017. When the contracts with Fiber Optic Management, LLC, dba Turnkey Network Solutions (Turnkey) and J. Ranck Electric, Inc. (J. Ranck), were originally approved on December 19, 2016 (Resolution R-16-489), contingency amounts were authorized for each contract to cover possible changes to the work and other additional costs. The details of those changes and the contingency amounts that would need to be used by each contractor were rough estimates and not known. Turnkey and J. Ranck had to undertake changes to the work and perform additional work such as having to install fiber underground where anticipated aerial attachments to poles were denied, and replace exiting handholes with larger handholes. The change orders for this additional work has depleted Turnkey's $112,327.50 contract contingency amount and J. Ranck's $112,327.50 contract contingency amount. An increase in the contingency amount for each to cover the additional work for Turnkey and J. Ranck to complete the project is necessary. The additional work includes splicing of fiber and placement of patch panels in fiber cabinets that were not originally anticipated. Increases of $135,000.00 to Turnkey's contingency amount and $60,000.00 to J. Ranck's contingency amount are needed to provide funding for this work, and to cover any other changes or additions to the work that are needed to complete the project. As with the original contract contingency amounts, the City Administrator will be authorized to approve change orders within each contingency amount.
Budget Impact: At present, the project is projected to come within budget, so no additional funds are required to fund the increases in ...
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