Title
Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc., for Water Treatment Professional Engineering Services ($200,000.00)
Memorandum
This memorandum and resolution requests approval of Amendment No. 1 to the professional services agreement for professional engineering services with Fishbeck, Thompson, Carr & Huber, Inc. (FTCH). Council approved a professional services agreement for $200,000.00 with FTCH in June 2016 as part of Resolution No. R-16-212.
The City is seeking to amend the professional services agreement with FTCH to accommodate additional professional engineering service needs over the remaining duration of the contract. FTCH is currently supporting Public Services on numerous projects within the Water Treatment Services Unit (WTSU) as well as providing on-site professional engineering assistance to the Water Treatment Plant. The task-based contract is effective FY17 through FY19. As of the end of FY17, FTCH has completed an Ammonia System Improvements Study, is working on the Water System Asset Management Plan and continues to provide on-site assistance to the WTP Senior Utilities Engineer on several capital improvements and maintenance projects. Ongoing projects include: the repainting of the S. Industrial Ground Storage Tank, the Steere Farm Well Engine Replacement and the Masonry Assessment at the WTP. FTCH has demonstrated themselves to be experienced in a wide range of disciplines, responsive and cost effective in meeting those diverse needs on complex engineering tasks associated with the WTSU.
Additional professional engineering services are required to support the Water Treatment Services Unit with capital, operation, and maintenance projects at the Water Treatment Plant and associated facilities, recreational dams, and hydroelectric dams; and to maintain the aggressive capital improvement project schedule through FY19.
Based upon the remaining capital needs and the current spending rate, it is recommended that City Council approve Amendment No. 1 to the professional services agreement with FTCH, to provide additional Professional Engineering Services for the remaining life of the contract, through FY19.
FTCH complies with the requirements of the City’s Non-Discrimination and Living Wage ordinance.
These engineering services are to be funded from the approved FY18 Water Supply System Operations and Maintenance budget, Parks Maintenance and Capital Improvement Millage, the General Fund operating budget and FY18 capital improvement plan budget, for which services are rendered. Services for FY19 will be funded from the operating or capital budgets for these fiscal years if so approved by Council. Tasks will be assigned on as-needed basis to the appropriate fund.
Staff
Prepared by: Brian Steglitz, P.E., Water Treatment Services Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Water Treatment Services Unit is seeking to amend the Professional Engineering Services Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. because the contract balance is projected to be exhausted prior to June 30, 2019, the expiration of the Contract;
Whereas, Additional funds are necessary to maintain the Water Treatment Services Unit capital improvement and maintenance project schedule;
Whereas, Funding is available in the approved FY18 Water Supply System Operations and Maintenance budgets, Parks Maintenance and Capital Improvement Millage, the General Fund Operating Budgets (Hydroelectric) and FY18 Capital Budget;
Whereas, The Professional Engineering Services for FY19 will be funded by the appropriate operating budgets for this fiscal year or approved capital budgets if so approved by Council; and
Whereas, Fishbeck, Thompson, Carr & Huber, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That the Amendment No. 1 to the Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. is approved in the amount of $200,000.00;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute Amendment No.1 to the Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution; and
RESOLVED, That the funds be available for the life of the project(s) without regard to fiscal year until the Professional Service Agreement ends on June 30, 2019.