Title
Resolution Authorizing a Purchase Order to Washtenaw County for the City of Ann Arbor’s FY17 & FY18 Share of the Maintenance of the Shared 800 MHz Simulcast System ($51,200.00) and to Appropriate $25,600.00 from the unobligated Central Stores Fund Balance (8 Votes Required)
Memorandum
Please find attached for your consideration a resolution that authorizes the issuance of a purchase order to Washtenaw County for the FY17 and FY18 City of Ann Arbor’s portion of the maintenance costs of the shared 800 MHz simulcast system and Appropriates funds from the unobligated central Stores Fund Balance.
The cost of maintaining the system is allocated based on the number of radios that use the 800 MHz system. The current cost for each radio in $40.00 per year. The City currently has 640 radios that use the system; therefore, our cost of maintaining the system annually is $25,600.00. Each Service Area is responsible for the costs of the radios assigned to their work area. The Public Works Unit of the Public Service Area receives internal transfers from each Service Area and pays Washtenaw County, who is responsible for the maintenance and upkeep of the system.
In FY17, R-17-099 was passed to authorize the City of Ann Arbor’s FY17 portion of the maintenance costs of the shared 800 MHz simulcast system. Due to an upgrade in billing software, Washtenaw County was unable to invoice the City for the appropriate share of the FY17 costs and the expense was not incurred. Public Works requests that the funding for the FY17 share be appropriated from the Central Stores Fund balance to cover the delayed FY17 expenditures.
Budget Impact:
The FY18 share of the maintenance of the shared 800 MHz Simulcast System is included in the approved FY18 Public Works Central Stores Operations and Maintenance Budget and the FY17 share is available in the unobligated Central Stores Fund Balance.
Staff
Prepared by: Chuck Fojtik, Public Works Supervisor
Molly Maciejewski, Public Works Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City of Ann Arbor owns 640 radios that share in the Countywide 800 MHz simulcast radio system;
Whereas, The cost for maintenance for FY17 & FY18 is $40.00 per radio and is budgeted in each Service Area’s budget;
Whereas, The Public Works Service Unit of the Public Services Area collects this service fee and remits the payments to the County;
Whereas, Funding for the City of Ann Arbor’s FY 17 share of the maintenance of the 800 MHz Simulcast System ($25,600.00) is available in the Central Stores unobligated fund balance; and
Whereas, The FY18 share of the maintenance of the 800 MHz Simulcast System ($25,600.000 is available in the approved FY18 Public Works, Central Stores operations and maintenance budget.
RESOLVED, That a 10% contingency amount of $2,560.00 be approved for FY18 to allow additional radios to be added to the system as needed;
RESOLVED, That $25,600.00 be appropriated from the Central Stores unobligated Fund Balance for FY17 share of maintenance costs; and
RESOLVED, The City Council authorizes the issuance of a purchase order to Washtenaw County for the City of Ann Arbor’s portion of the FY17 and FY 18 maintenance of the 800 MHz radio system in the amount of $51,200.00.