Title
Resolution to Approve the Purchase of Bituminous Patching Materials from Cadillac Asphalt, LLC ($115,000.00; ITB-4509)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing up to $115,000 for the purchase of bituminous patching materials with Cadillac Asphalt, LLC.
The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Two (2) bids were received and publically opened on August 10, 2017. Cadillac Asphalt, LLC was determined to be the lowest responsible bidder for UPM high-performance asphalt cold mix and Durapatch cold applied instant asphalt repair materials.
|
Company Name |
UPM Delivered |
UPM Pick- Up |
Durapatch Delivered |
Durapatch Pick-Up |
|
Cadillac Asphalt |
$115/ton |
$112/ton |
$104/ton |
$100/ton |
|
Ajax Materials |
$122/ton |
$115/ton |
$112/ton |
$105/ton |
The recommended purchase order to Cadillac Asphalt, LLC for bituminous patching materials are for normal maintenance activities such as temporary utility trench repair, pothole patching and miscellaneous street repairs.
Budget Impact:
Funding is available in the approved FY18 Operations and Maintenance budgets of the Major and Local Street Funds, Water Supply System Fund, Sewage Disposal System Fund, and the Stormwater Sewer System Fund and will be available in subsequent annual budgets if approved by Council.
Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage ordinances.
This agreement is for August 10, 2017 through August 9, 2019 and may be extended for up to one (1) year, subject to the agreement of both parties and subject to the annual appropriation of funds.
Staff
Prepared by: Paul Matthews, Public Works Assistant Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Public Works needs to purchase bituminous patching materials used for normal maintenance activities such as temporary utility trench repair, pothole patching and miscellaneous street repairs;
Whereas, Two competitive bids (ITB-4509) were received by the Procurement Unit on August 10, 2017;
Whereas, Cadillac Asphalt, LLC was determined to be the lowest responsible bidder for UPM high-performance asphalt cold mix and Durapatch cold applied instant asphalt repair materials;
Whereas, Funding is available in the approved FY18 Operations and Maintenance budgets of the Major and Local Street Funds, Water Supply System Fund, Sewage Disposal System Fund, and the Stormwater Sewer System Fund; and
Whereas, Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That Council approve the purchase of bituminous patching materials in the amount not to exceed $115,000.00, annually, for the period of August 10, 2017 through August 9, 2019, subject to the annual appropriation of funds;
RESOLVED, That the City Administrator be authorized to renew the agreement for one year providing both parties agree to an extension and subject to the annual appropriation of funds; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.