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File #: 17-1455    Version: 1 Name: 10/2/17 PSA for Engineering Svcs for Parks & Rec
Type: Resolution Status: Passed
File created: 10/2/2017 In control: City Council
On agenda: 10/16/2017 Final action: 10/16/2017
Enactment date: 10/16/2017 Enactment #: R-17-400
Title: Resolution to Recommend Approval of Three-Year Professional Services Agreements for Engineering Services for Parks and Recreation with SmithGroupJJR, Inc. and ROWE Professional Services Company (NTE Annual $150,000.00 each firm)
Attachments: 1. File1455ROWE RFP 17_14 PSA Work Statement.pdf, 2. File 1455SmithGroup RFP 17_14 PSA Work Statement.pdf, 3. RFP_17-14_Document.pdf, 4. ROWE Professional Services Company for Engineering Consulting Services Executed Contract.pdf
Title
Resolution to Recommend Approval of Three-Year Professional Services Agreements for Engineering Services for Parks and Recreation with SmithGroupJJR, Inc. and ROWE Professional Services Company (NTE Annual $150,000.00 each firm)
Memorandum
Attached for your review and action is a resolution to approve Professional Services Agreements with engineering firms to provide services for capital improvements and renovation projects within the Parks & Recreation system.

Budget/Fiscal Impact: Funding is available in the approved FY2018 Parks Maintenance and Capital Improvements budget to cover the cost of these services;

Parks & Recreation Services often requires the services of consultants to perform design and engineering work on multiple projects, including, but not limited to, structural engineering work for bridges and retaining walls and to evaluate aging buildings, and civil engineering design of storm water facilities, parking lots and entry roads. Issuing RFPs and selecting consultants for each project individually is labor intensive for both the City and consultants. Pre-qualifying consultants with appropriate experience to perform the work saves valuable staff time and expedites project completion.

Pre-qualifying consultants was initially implemented nine years ago to create efficiencies and streamline the process of choosing consultants for a variety of Parks & Recreation design projects on an as-needed basis. It has proven to be very successful. Some of the projects completed under prior contracts with pre-qualified engineering firms include structural repairs to the vehicle bridges at Bandemer and Gallup Parks, infrastructure improvements at Buhr Park and Cobblestone Farm, roof replacements at Mack and Veterans Memorial Park Ice Arena, and pool and rink mechanical upgrades.

Request for Proposal (RFP) #17-14 was released on July 6, 2017, and was advertised on the Michigan Inter-Governmental Trade Network as well as on the City of Ann Arbor Pur...

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