Title
Resolution to Authorize Payment to the Washtenaw County Road Commission regarding the East Huron River Drive Bridge over Pittsfield-Ann Arbor Drain (aka Malletts Creek) Project ($33,781.00)
Memorandum
Attached for your review and approval is a resolution to authorize a payment to the Washtenaw County Road Commission (WCRC) to perform sanitary sewer work as part of their East Huron River Drive Bridge over Pittsfield-Ann Arbor Drain Project.
The Washtenaw County Road Commission (WCRC) is undertaking a project to rehabilitate the East Huron River Drive bridge over the Pittsfield-Ann Arbor Drain (aka Malletts Creek). The City has two sanitary sewer trunklines which are attached to the underside of the bridge deck. The City-owned pipe supports located under the bridge are in need of rehabilitation.
An agreement was entered into with the WCRC on February 17, 2017 to have the pipe support rehabilitation work performed as part of their bridge project at an estimated cost of $20,000.00 based on the engineer’s estimate. The WCRC conducted a formal bid process and awarded a construction contract to the lowest responsible bidder, Anlaan Corporation (“Contractor”). The Contractor’s bid amount for the City’s portion of the work is $30,710.00.
The WCRC will have the contractual relationship with the Contractor, and the City will reimburse the WCRC for its portion of the work. The attached agreement between the City and the WCRC establish the rights and responsibilities of the WCRC and the City relative to the work, including the funding, implementation, and method of payment.
Budget/Fiscal Impact
The cost for the City’s share of this project is estimated to be ($30,710.00) and a 10% contingency of ($3,071.00) is available in the approved Sewage Disposal System Capital Budget.
Sustainability Framework
This work furthers the Safe Community, Sustainable Systems and Healthy Ecosystem goals of the City’s Sustainability Framework.
Staff
Prepared by: Troy Baughman, P.E., Project Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The WCRC is undertaking a rehabilitation project on the bridge which carries East Huron River Drive over Pittsfield-Ann Arbor Drain (Malletts Creek);
Whereas, The City owns two sanitary sewer trunklines which are supported by the bridge beams under the bridge deck;
Whereas, The City-owned sanitary sewer supports under the bridge are in need of rehabilitation;
Whereas, The City and the WCRC have reached an understanding with each other and entered into an Agreement on February 17, 2017 to establish the rights and responsibilities of the WCRC and the City relative to the work, including the funding, implementation, and method of payment; and
Whereas, Funding for the City share of the project, including a 10% contingency is available in the approved Sewage Disposal System Capital Budget;
RESOLVED, That City Council authorize payment to the Washtenaw County Road Commission up to $30,710.00 for responsibilities and cost allocations for the sanitary sewer work associated with the East Huron River Drive Bridge over Pittsfield-Ann Arbor Drain Project;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That a contingency amount of $3,071.00 be established, and the City Administrator be authorized to approve additional payments up to $3,071.00 in order to satisfactorily complete the project; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution and to approve amendments to the agreement within the project budget.