Title
Resolution to Approve the Purchase of Two Tandem Axle Dump Trucks from D & K Truck Company (ITB #4486; $329,678.00)
Memorandum
The attached resolution authorizes the purchase of two 2018 Western Star 4700 tandem axle trucks with dump bodies from D & K Truck Company, Lansing, MI for use by the Public Services Area, Public Works Unit. Both trucks will have 14’ steel dump bodies and underbody scrapers installed. The price for each dump truck with underbody scraper will be $164,839.00 for a total cost of $329,678.00. The trucks will be used in Utilities operations.
Bids were solicited for the two-tandem axle dump trucks through ITB #4486 issued by the City and opened on May 8, 2017. Of the two responses received, D & K Truck Company was selected as the most responsive proposal to the ITB. The proposal from the low bidder had a number of exceptions from the bid specifications.
The trucks listed in this resolution will replace two existing dump trucks. A 2008 Sterling tandem axle dump truck (#2558) which has 5,552 hours of use and a repair cost that exceeds 94% of the purchase price of the vehicle. A 2008 Sterling tandem axle dump truck (#2559) which has 4,959 hours of use and a repair cost that exceeds 101% of the purchase price of the vehicle. Both trucks are used in Utilities operations to tow equipment to and from jobsites, move materials during utility repairs, and to plow snow during winter weather events.
Adequate funding for the purchase of these vehicles has been budgeted in the Fleet Services Fund FY18 approved operations and maintenance budget, and the FY 18 approved Water Utilities Fund, Public Works operations and maintenance budget.
D & K Truck Company complies with the requirements of the City’s Non-Discrimination Ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Manager Fleet and Facilities Unit
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase replacement dump trucks for the City’s fleet;
Whereas, D & K Truck Company was the most responsive bidder to ITB #4486 issued by the City;
Whereas, Adequate funds for the purchase of these trucks are available in the Fleet Services Fund and Water Utilities Fund FY18 approved operations and maintenance budgets; and
Whereas, D & K Truck Company complies with the requirements of the City’s non-discrimination ordinances.
RESOLVED, That the City Council approves the issuance of a purchase order to D & K Truck Company for two 2018 Western Star 4700 tandem axle dump trucks and related equipment per ITB #4486 in the total amount of $329,678.00;
RESOLVED, That funds for the purchase of this equipment in the amount of $302,778.00 comes from the Fleet Services Fund FY18 budget and in the amount of $26,900.00 comes from the Water Utilities FY18 budget with funds to be available without regard to fiscal year;
RESOLVED, That the vehicles being replaced (nos. 2558 and 2559) be sold at the next City vehicle auction held after the vehicles are removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.