Title
Resolution to Authorize a Professional Services Agreement with Anlaan Corporation for $292,500.00 and Amend the Morehead - Delaware Pedestrian Bridge Design - Build Project $76,500.00 (8 Votes Required)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing Professional Services Agreements with Anlaan Corporation for $292,500.00 and a $76,500.00 amendment of the existing project budget for Morehead - Delaware Pedestrian Bridge Design - Build Project.
When the Lansdowne neighborhood was built in the 1960s and 70s, the developer put three weirs across the Northwest Branch of the Malletts Creek that are now owned by Lans Basin, Inc. A wooden bridge was built on one of the weirs over Malletts Creek, connecting the pedestrian pathway along Morehead Court and Delaware Drive. The pathway runs along a 12-foot-wide public pedestrian walkway between homes on both Morehead Court and Delaware Drive. The City maintained this pedestrian bridge until it was removed in 2010 due to safety concerns associated with the weir upon which it sat.
The City indicated that replacement of the bridge could not be considered until Lans Basin, Inc. addressed the condition of the weir. The City also determined that, to avoid a similar situation in the future, a new bridge should rest on it is own substructure, and not on the weir itself. Lans Basin, Inc. reported that weir repair was completed in 2015. Council approved an amendment to the City Budget in May of 2015 to provide funding for the Morehead-Delaware Pedestrian Bridge Project.
On May 2, 2016, the City Council approved Resolution R-16-174, which removed $150,000.00 from the budget for the Morehead-Delaware Pedestrian Bridge Project and directed staff to “engage in discussions with Morehead-Delaware residents to determine how to achieve a solution that meets the neighborhood’s reasonable aspirations and the City’s duty to husband its resources”. Following this direction from City Council, City staff has engaged with the community and worked closely with a Focus Group of neighborhood representatives regarding the Morehead-Delaware pedestrian bridge. City staff worked with the Focus Group to develop their recommendations, which were provided to City Council in September 2016 and are also attached to this Resolution.
The recommendations from the Focus Group included seeking a qualified firm to undertake the design and construction of the Morehead - Delaware Pedestrian Bridge as a “design-build” project; thus providing the most accurate cost estimate for the full design and construction of the bridge. A request for proposal (RFP-996) for was issued on December 26, 2016, and proposals from two contractors were received on January 24, 2017. Anlaan Corporation will be using Fishbeck, Thompson, Carr & Huber, Inc., for the design engineering and related work. A team of staff members and a representative from the Focus Group reviewed the proposals and selected Anlaan Corporation based on their professional qualifications, past involvement with similar projects, proposed work plan, and fee quotations. The proposal from Anlaan was the lower cost of the two proposals received.
Budget/Fiscal Impact
Estimated Project Budget:
Design and Construction Cost $ 292,500.00
Construction Contingency $ 30,000.00
Contract Administration $ 15,000.00
Testing $ 2,000.00
Total $ 339,500.00
Work for this project is included in the Capital Improvement Plan (CIP) as the “Morehead - Delaware Pedestrian Bridge” (TR-AT-16-05), and is funded by the General Fund. Currently, there is approximately $263,000.00 remaining in the project budget that was established and amended by Council in FY 2016. In order to adequately complete the project, an additional $76,500.00 in general fund funding is necessary.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The previous bridge connection between Morehead Court and Delaware Drive was removed in 2010 due to safety concerns;
Whereas, Lans Basin, Inc. reported that the repair of the weir was completed in 2015, allowing for replacement of the pedestrian bridge to be considered;
Whereas, The Morehead - Delaware Pedestrian Bridge Project is included in the City’s Capital Improvements Plan (TR-AT-16-05);
Whereas, Based on the recommendations of the citizen Focus Group, RFP No. 996 was issued by the City, and selected Anlaan Corporation based on their professional qualifications, past involvement with similar projects, proposed work plan and fee quotations; and
Whereas, Anlaan Corporation complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances.
RESOLVED, That the City Council approve the Professional Services Agreement with Anlaan Corporation in the amount of $292,500.00 for Morehead - Delaware Pedestrian Bridge Design - Build Project;
RESOLVED, That Council appropriate $76,500.00.00 from the General Fund fund balance to the General Capital Fund for purposes of completing the Morehead - Delaware Pedestrian Bridge Design - Build Project;
RESOLVED, That a contingency amount of $30,000.00 be established within the project budget;
RESOLVED, That the City Administrator be authorized to approve change orders to the professional services agreement with Anlaan Corporation, not to exceed $30,000.00 in order to satisfactorily complete the project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.