Title
Resolution to Approve a Contract with Best Asphalt to Renovate Pathways at Cranbrook and Wurster Parks ($114,821.00)
Memorandum
Attached for your review and action is a resolution to approve a $114,821.00 contract with Best Asphalt to renovate pathways at Cranbrook and Wurster Parks.
Budget/Fiscal Impact: Funding is available in the approved FY2018 Park Maintenance and Capital Improvement Millage budget ($68,303.00) and the approved FY2018 Parks Memorials & Contributions Fund ($58,000.00). A developer contribution for the 618. S. Main development earmarked for nearby parks for $58,000.00 will fund the vast majority of the Wurster pathways repairs.
The City has been making improvements to existing pathways that are in disrepair. The Cranbrook pathway was constructed in 1996, and the Wurster Pathway was last renovated in 1996. The path surfaces have multiple cracks, making it unsafe for pedestrians and bicyclists. Additionally, the access to the playground at Wurster Park is not barrier free, and these improvements will correct that situation.
Path repairs and reconstruction are identified in the CIP and PROS plan as park priorities. The project meets multiple Sustainability Goals, including:
• Safe Community
• Engaged Community
• Active Living and Learning
• Sustainable Systems
One bid was received by the City for this project:
Best Asphalt $114,821.00*
*Lowest responsible bidder.
Even though only one bid was received, this contractor has successfully completed multiple projects for Parks and Recreation and this bid amount is lower than staff estimated and in keeping with past projects of similar scale.
Staff is recommending awarding a contract to Best Asphalt in the amount of $114,821.00 for improvements to the pathways at Cranbrook and Wurster Parks. A 10% construction contingency ($11,482.00) is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that a $126,303.00 contract and contingency amount be approved for the life of the project without regard to fiscal year.
The Park Advisory Commission recommended approval of this contract at their February 28, 2017 meeting.
Staff
Prepared by: Colin Smith, Parks & Recreation Services Manager
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The pathways at Cranbrook and Wurster Parks are in disrepair and in need of major renovation,
Whereas, The Parks and Recreation Open Space Plan recommends infrastructure improvements for pathways that are in disrepair;
Whereas, Competitive bids were received by Purchasing on January 24, 2017;
Whereas, Best Asphalt submitted the lowest responsive bid;
Whereas, Best Asphalt complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;
Whereas, Funding is available in the approved FY2018 Park Maintenance and Capital Improvement Millage budget ($68,303.00) and the FY2018 Parks Memorials & Contributions Fund ($58,000.00); and
Whereas, The Park Advisory Commission recommended approval of this contract at their February 28, 2017 meeting;
RESOLVED, That City Council approve a contract with Best Asphalt to renovate the pathways at Cranbrook and Wurster Parks, and approve a construction contingency of $11,482.00 (10%) to cover potential contract change orders for a total contract amount of $126,303.00 for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.