Title
Resolution to Approve the Purchase of Vehicles from Signature Ford (Macomb County Bid - $283,969.00) and to Appropriate Funds ($23,040.00) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of three 2017 Ford F-450 Dual Rear Wheel 4x4 pickup trucks (cab & chassis) at $35,291.00 each, two 2017 Ford F-250 pickup trucks at $24,040.00 each, two 2017 Ford F-150 Extended Cab pickup trucks at $23,040.00 each, one 2017 Ford F-250 4x4 (box deleted) pickup truck at $25,943.00, one 2017 Ford F-350 pickup truck at $25,267.00, one 2017 Ford F-450 Dual Rear Wheel pickup truck at $32,726.00 for a total of $283,969.00 from Signature Ford, Owosso, Michigan.
One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways that we do this is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, we use a two-step evaluation process. The first step looks at five categories, including the vehicle's age, miles/hours of use, type of service, reliability, maintenance and repair cost. The second step consists of the Fleet Service Supervisor's review of the vehicle repair history and general condition. Each category has point values that are assigned as follows:
AGE - one point for each year the vehicle is in service
MILES/HOURS - one point for each 10,000 miles or 330 hours of service
TYPE of SERVICE - one point for light duty use to five points for severe duty use
RELIABILITY - average # of work orders per month (1 <.25, 2 =.25 to .50, 3 =.50 to .75, 4=.75 to 1, and 5 = over 1 per month)
MAINTENANCE COST - repair cost as a percentage of purchase price (1 = 20 to 40%, 2 = 40% to 60%, 3 = 60% to 80%, 4 = 80% to 100%, and 5 = Over 100%)
SUPERVISOR REVIEW - based on a review of work order histo...
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