Title
Resolution for Approval of Amendment No. 1 to the Professional Services Agreement with Stantec Consulting Michigan, Inc. for the Container Storage Building ($44,400.00)
Memorandum
Attached for your review and approval is Amendment No.1 to the Professional Services Agreement for General Civil Engineering and Surveying Services with Stantec Consulting Michigan, Inc. (Stantec) for the Container Storage Building.
The City provides refuse collection to all single-family, duplex, and multi-family and apartments with less than 10 units on a weekly basis. The waste containers are two- wheeled type with flip open lids and come in 32, 64, and 96 gallon capacities. In addition, the City provides waste containers for commercial businesses within the DDA and also recycling and compost containers for residential and commercial use.
On July 7, 2014, Council approved a general engineering and survey on contract with Stantec for $125,000.00. One of the projects assigned to Stantec under this contract was for the design of the new container storage building. The proposed container storage building will provide a single location to store the various sizes and types of waste containers. Storing the various containers at one location will assist staff in monitoring stock and in utilizing older containers first.
Prior to this proposed amendment, $69,170.00 had been spent on the container storage building design, with the remainder of the original authorized amount spent on other projects.
The proposed building will be located at the site of the City of Ann Arbor’s closed landfill and will include the demolition of an existing steel storage building, which was in poor condition and exceeded its useful lifespan. The building will be a pre-engineered structure, insulated and heated and sized appropriately to include a restroom and office space. An area will be provided for washing, assembling and repairing of containers.
Budget Impact
The FY 2016-2021 Capital Improvements Plan (CIP) included the Container Storage Building (MF-SW-10-04). Amendment Number 1 to the professional services agreement with Stantec, in the amount of $44,400.00, increases their total authorized amount to $169,400.00.
Funding for this amendment is included in the approved Solid Waste capital budget.
Stantec’s original scope of work included completing an initial study of space needs and evaluation of site conditions, including the existing steel storage building. In addition, Stantec has completed the preliminary building layout and design. Based on the cost estimate and the preliminary design, the proposed container storage building will be submitted to the City’s Planning Commission and City Council for site plan approval, which is included in the scope of work for Amendment No. 1. After the site plan process is completed Stantec will prepare final plans and specifications suitable for bidding purposes.
Stantec Consulting Michigan, Inc. complies with the City’s Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Container Storage Building is included in the 2016-2021 Capital Improvements Plan (CIP);
Whereas, It is necessary to construct the Container Storage Building to provide a single location to store the various sizes and types of waste containers;
Whereas, Stantec Consulting Michigan, Inc., was awarded a professional services agreement for general engineering and survey contract for $125,000.00 and was assigned as the design engineer for the Container Storage Building as part of this agreement;
Whereas, The professional services agreement with Stantec Consulting Michigan, Inc., needs to be extended to adequately complete the design of the Container Storage Building; and
Whereas, Stantec Consulting Michigan, Inc. complies with the City’s Living Wage and Non-Discrimination Ordinances;
RESOLVED, That the Amendment No. 1 in the amount of $44,400.00 to the Professional Services Agreement with Stantec Consulting Michigan, Inc. be approved;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Amendment No. 1 to the Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.