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File #: 16-1321    Version: 1 Name: 10/17/16 - Aggregate Purchasing Authority
Type: Resolution Status: Passed
File created: 10/17/2016 In control: City Council
On agenda: 10/17/2016 Final action: 10/17/2016
Enactment date: 10/17/2016 Enactment #: R-16-395
Title: Resolution to Approve an Increase to the Ellsworth Industries, Inc. Purchase Order for Aggregate Materials ($35,000.00)

Title

Resolution to Approve an Increase to the Ellsworth Industries, Inc. Purchase Order for Aggregate Materials ($35,000.00)

Memorandum

Approval is requested to increase the Purchase Order with Ellsworth Industries, Inc. by $35,000.00 for the purchase of additional aggregate materials used in repair and maintenance activities and for hauling excavation waste materials (“spoils”).

 

Public Works competitively bid “Operating Materials - Aggregates” ITB 4341 in August of 2014.  Ellsworth Industries, Inc. was the successful bidder and on October 6, 2014, City Council approved R-14-330 authorizing the contract with Ellsworth Industries, Inc. for Aggregate Materials and Haul Out of Spoils in the amount of $96,390.00.  Public Works is seeking an additional $35,000.00 for increased maintenance activities, which includes an allowance for contingencies.  

 

Budget/Fiscal Impact:

 

Sufficient funds for these purchases are available in the FY17 Public Services Area, Public Works, operation and maintenance budgets.

Staff

Prepared by:                                          Paul Matthews, Assistant Public Works Manager

                                                               Molly Maciejewski, Public Works Unit Manager

Reviewed by:                     Craig Hupy, Public Services Area Administrator

Approved by:                                          Howard S. Lazarus, City Administrator

Body

 

Whereas, Ellsworth Industries, Inc. was the lowest responsible bidder for Aggregate Materials and Spoils Haul Out; 

 

Whereas, Additional purchasing authority is necessary to support increased maintenance activities;

 

Whereas, Ellsworth Industries, Inc. complies with the City’s Non-Discrimination Ordinance;

 

Whereas, Funding is available in the approved FY17 Public Works, operation and maintenance budgets;

 

RESOLVED, That City Council approves an increase of the purchase order to Ellsworth Industries, Inc. in the amount of $35,000.00 for a total amount of $131,390.00; and

 

RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.